Cashier/Storekeeper
Location | Addis Ababa, Ethiopia |
Date Posted | March 28, 2022 |
Category | Cashier |
Job Type | Full-time |
Currency | ETB |
Description
Purpose of the Position
The Cashier and Storekeeper is responsible for preparing all payment vouchers. She/he also prepares cheque payment vouchers after ensuring the availability of all appropriate source documents for payment approval and documentation. She/he provides support to the financial function of WAE Project in all aspects of financial control. She/he will be responsible for managing Petty Cash funds and responsible for store management of WaterAid Ethiopia/Project. He/she also supports procurement processes in conformity with his role.
Cash Management:
- Performs the preparation of cash and cheque payment voucher based on approved documents and effecting payment from petty cash and cheque payments timely
- Collecting of Cash and cheques from the staffs as well as from other organizations on Cash Receipts
- Preparing cash receipts for those collections made through bank
- Making stamp paid for both cash payment and cheque payment with supporting documents
- Performing the payment of different workshop (training) payments organized by Water Aid Ethiopia project office
- To follow up the settlement of temporary advance payments effected with suspense vouchers within seven days
- Manage cash flow - to ensure that sufficient Petty Cash Fund is maintained at Project office for financing weekly expenditures and to request the replenishment of the fund before the balance is reduced to 15% of the float
- Being responsible for keeping all cash and financial sensitive documents such as cash receipt vouchers and others in safe custody.
Store and Fixed Asset Management:
- Providing Fuel Coupons, mobile card & CDMA cards as per the staffs request after the approval
- To maintain sufficient stock of fast-moving office supplies and to maintain bin cards for every stock items
- Identification of Fixed Asset & labelling of Tag No for Fixed assets & updating the stock record
- To receive all purchased materials against GRN and to issue materials from store against authorized and approved GIV
- To update the Fixed Asset Register Book
- Participate on annual Inventory & Fixed Asset count for yearend for Audit purpose
- Compile and sign the count documents
- Conduct Petty cash count at the end of every month and keep records accordingly.
Safeguarding & Safety & Security:
- Understands and puts into practice the responsibilities under Safeguarding, Child Protection and Gender policies and Code of Conduct (CoC)
- Adheres to any local security protocols that have been put in place when working in the office, travelling to the field or undertaking project / programme activities
- Immediately reports any health, safety and security incidents or near-misses that occur on WaterAid duty to their line manager, Security Focal Point or CD
- Behaves and acts in a manner that does not put colleagues or anyone that interacts with WaterAid in immediate danger or harm’s way.
Others:
- Review of procurement documentation and/or participate in procurement committees to help give assurance to field management on compliance and accountability
- Perform additional duties as assigned to ensure the smooth running of the project office and maintain team spirit of the finance team.
Work Relationships
- Internal: Country Director, Senior Management Team (SMT), Directors/ Heads of other units, Project Coordinators, and Officers and any other staff and consultants that may be hired in WAE for work related to this role.
- External: WAE Partners, East Africa Regional team, UK office, Government Officials – Local and National, Line Ministries, Civil Society Organisations, and other I/NNGO’s
Reports to:Finance & Admin Officer (Field Office)
Line Manage: N/A
Grade፡ C
Job Requirements
Education and year of experience:
- College Diploma in Accounting or Technical School Diploma in Accounting, Bookkeeping or related field;
- Minimum of 4 years relevant experience.
Knowledge, Technical Skills and Abilities:
- Good communication skill and appropriate knowledge in accounting
- Good skills in computer application
- Ability to act in a professional and ethical manner
- Willingness to work under pressure
- Good in teamwork
- Commitment to values and working styles of WAE.
Personal Characteristics / Skills:
- The Cashier and Storekeeper should demonstrate competence in some or all of the following:
- Building partnership;
- Stress tolerance;
- Building commitment;
- Collaboration;
- People focus