I.  JOB SUMMARY

The Account Analyst is responsible for preparing journal entries and payment vouchers, processing financial transactions, entering data into uploading templates, making reconciliation, preparing reports. She/he also verifies all source documents for proper approval and documentation.

Job Responsibility #1:  Processing Financial Transactions:

§  Verifies and ensures that required documentation and authorization is presented before effecting payments and encoding data into the system;

§  Assist AP specialists with journal entries for prepaid monthly amortizations such as rents, fuel and other prepayments;

§  Prepares entries for intra-company and other cross charging;

§  Prepares checks and cash transfer letters;

§  Prepares journal entries for accruals, cash collections, transfers, correction, adjustments, and Petty Cash Replenishments

§  Enters all financial data to FGMS/People Soft and/or into uploading templates both AP and GL modules

§  Generates Coding Slips for proper encoding.

% of Time:  40%             

Job Responsibility #2:  Cash Management

§  Follow up the cash position of the office at all its bank accounts so that all disbursements are made from a sufficient cash at bank;

§  Maintain the cash book of the office; proactively inform AP Specialists and Accounts Manager on cash position so that the various bank accounts are at the right cash balance amount;

§  Assist AP Specialists in the periodic cash forecasts and monthly bank reconciliations;

§  Review regular petty cash/work advance replenishment requests.

% of Time:  15%             

Job Responsibility #4:  Filling and Reporting:

§  Assist AP Specialist in preparing cross charging, tax obligations and other reports;

§  Ensure that all disbursement and collection financial documents are fully documented; hand over same to Account Assistant for checks dispatch and archiving;

§  Maintain AP Collection and Disbursement Tracking Sheet for full and timely follow up on lead times;

§  Prepares weekly cash balance report.

% of Time:  20%

Job Responsibility #5: Others:

§  Provide all required FGMS/People Soft data for Auditing purpose;

• Assist in the periodic inventory count representing Finance;
• Perform other duties as assigned.

% of Time:  15%

Job Responsibility #8:  Learning:

• Keeps up to date with developments in the sector, including best practice examples and ensures ongoing personal development and learning;
• Ensures the communication of finance policies and procedures within the organisation, and with other stakeholders.

% of Time:  5%

Job Responsibility #5:  Performs other incidental duties as assigned.

% of Time:  5%

IV. QUALIFICATIONS (KNOW HOW)

A)    EDUCATION/TRAINING

Required:

§  College diploma in accounting or equivalent combination of education and work experience

Desired:

§   BA degree in Accounting

B) EXPERIENCE

Required:

§   3-5 years of previous experience in a similar field.

Desired:

§   NGO experience

C) TECHNICAL SKILLS

Required:

§  Good communication and presentation skills;

§  Well organized and ability to act in a professional and ethical manner;

§  Good skills in computer applications;

§  Firm belief in teamwork, gender equality, participatory approach and sustainable development.

Desired:

§   Knowledge of People Soft software.

D) COMPETENCIES

CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives or partners.

CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.

By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks.