BACKGROUND

The Entrepreneurship Development Centre (EDC)-Ethiopia is looking for a competent person to fill the   position of Admin Assistant for the Tigray region, Mekelle. The Entrepreneurship Development Center (EDC) is a quasi-government institution, established by the ministry of Urban Development and Housing and the Federal Urban Job Creations and Food Security Agency (FeUJC&FSA), in partnership with the United Nations Development Programme (UNDP) Ethiopia, in February 2013 to implement a national Entrepreneurship Development Program (EDP), a program  that aims to foster the emergence of a robust competitive private sector with focus on micro and small-scale enterprises. EDC has its headquarters in Addis Ababa regional coordination offices in Oromia (Bishoftu), Amhara (Bahir Dar), SNNPRS (Hawassa), and Tigray (Mekelle).

SCOPE OF WORK

Under the direct supervision of the Coordinator of The Tigray Regional coordination officer of EDC, the Admin Assistant will be responsible for providing administrative support to the Coordinator performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Admin Assistant promotes a client, quality and results-oriented approach.

Specific Duties and Responsibilities

• Provide effective administrative support including human resource management to ensure smooth operation of the Regional Coordination office.
• Managing the calendar of the Coordinator, contacts with visitors and staff, arrangement of appointments and meetings, when required taking minutes;
• Compilation and preparation of briefing and presentation materials, speeches, background information and documentation for meetings and missions.
• Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to the regional office and the head office.
• Update the list of stakeholders and their contacts and establish effective communication with all stakeholders
• Arrangement of travel and hotel reservation, preparation of travel authorizations, processing requests for visas
• Custodian for management of office stationery supplies, including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping log of distribution;
• Process procurement of items for EDC Tigray region.
• Review of travel authorization, documentation, and follow up on payments;
• Arrangement of vehicle for the office and coordinate vehicle use.
• Maintenance of the filing system ensuring safekeeping of confidential materials.
• Briefing of staff members on general administrative matters.
• Undertake additional tasks assigned by the regional coordinator and other officers.

MANAGEMENT ARRANGEMENT

The Administrative Assistant will work under the direct supervision and guidance of the Coordinator of the Tigray Regional office. The successful candidate shall also work in close collaboration with the staff to resolve administrative related issues and relevant information delivery.

REQUIRED QUALIFICATION

Education:

• University degree in Management, Human Resources, or Business Administration, Secretarial Sciences and Office Administration and other related fields.

Experience: 

• 3 years and above with similar or related job experience
• Prior experience on project related administrative work is preferred.

Skills and knowledge:

• Strong analytical skills.
• Knowledge of computer software (MS offices, internet and email, and Tigrigna type writing software).
• Strong interpersonal skills.
• Ability to plan and prioritize work duties, and to handle a multitude of tasks simultaneously with a team under time pressure.
• Strong organizational skills and attention to detail.

• Strong customer service and team work orientation.

Language:

• Excellent writing and spoken English and Tigrigna.