[i] No expectancy of renewal in accordance with UN Staff Regulations

• 5

The Position:

The incumbent will provide administrative support for the UNFPA-UNICEF Joint Programme on the elimination of Female Genital Mutilation: Accelerating Change. This is the largest global programmed addressing female genital mutilation and it supports national efforts in 17 countries and also global and regional level initiatives.

You will report to the Coordinator of the UNFPA-UNICEF Joint Programme on the Elimination of Female Genital Mutilation: Accelerating Change.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA's new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction. UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

You will support the smooth functioning and management of the UNFPA-UNICEF Joint Programme on the Elimination of Female Genital Mutilation through providing administrative and financial functions.

The Position:

The incumbent will provide administrative support for the UNFPA-UNICEF Joint Programme on the elimination of Female Genital Mutilation: Accelerating Change. This is the largest global programmed addressing female genital mutilation and it supports national efforts in 17 countries and also global and regional level initiatives.

You will report to the Coordinator of the UNFPA-UNICEF Joint Programme on the Elimination of Female Genital Mutilation: Accelerating Change.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA's new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction. UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

You will support the smooth functioning and management of the UNFPA-UNICEF Joint Programme on the Elimination of Female Genital Mutilation through providing administrative and financial functions.

Main Tasks & Responsibilities

You would be responsible for:

Administrative Functions:

• Providing administrative support to the coordination team of the programme as needed.
• Providing logistical and administrative support, including meetings and teleconference preparations; prepare documentation for recruitment of consultants and follow-up on recruitment; maintain the filing system, as needed, in coordination with Finance Associate of the Gender and Human Rights Branch;
• Making travel arrangements and prepare travel authorizations for the team and for participants of events such as, Annual consultation, Donors field visit, Steering committee, CSW events and various consultations;
• Providing support for procurement activities on request, including drafting of contract documents, monitoring invoices and payments.
• Following-up requisitions status through the requisition module in Atlas for POs.
• Working closely with Finance Associate in ensuring that appropriate information for monitoring programme is up-to-date;
• Assisting in producing documentary evidences required by the auditors during audit sessions;
• Providing all necessary research support including literature searches, UN related information; e-track, country office and geographic divisions' reports

• Tags

  documentary evidence

  family planning

  female genital mutilation

  financial resources

  gender based violence

  human rights

  office management

  procurement

  public administration

  southern africa

• Providing information for preparation of documents, guidelines, speeches and position papers using website or content searches by selected themes
• Organizing, compiling and processing information from donors, country offices, UNICEF coordination team, etc., as inputs to various databases and documents;
• Preparing first drafts of responses to inquiries received for action by supervising officer;
• Assists in the update of the programme Intranet web page.

Financial functions:

• Assists in the development and maintenance of the financial database.
• Monitors and verifies availability of projects activity and prepare reports. Compiles, monitors financial reports and prepares statistics as requested. Prepare quarterly status report on the budget of the Programme.
• Ensures that allocations, budget and expenditure records are up to date and correspond with those of the ERP/ATLAS.
• Liaises with Personnel Branch, Finance Branch, MIS and others, as needed.
• Prepares budget redeployments, travel authorizations, and payments through ERP system.

Qualifications and Experience

Education:

First level university degree in Finance, Accounting, Business, Public Administration or similar discipline desirable.

Knowledge and Experience:

• Six years of relevant experience in administration, finance or office management.
• Proficiency in current office software applications, web-based management and ERP financial systems.

Languages:

Fluency in English; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.

Required Competencies

Values:

Exemplifying integrity Demonstrating commitment to UNFPA and the UN system Embracing diversity in all its forms Embracing change Core Competencies:Achieving Results Being Accountable Developing and Applying Professional Expertise/Business Acumen Thinking analytically and Strategically Working in Teams/Managing Ourselves and our Relationships Communicating for Impact

Functional Competencies

Managing the organization's financial resources Providing procureemnt services Ensuring facilities and asset managment

UNFPA Work Environment

UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.

Compensation and Benefits

This position offers an attractive remuneration package including competitive net salary, , health insurance and other benefits as applicable.

Disclaimer

WARNING TO APPLICANTS: UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

For any questions or comments please contact recruiting@unfpa.org