Employee Position Summary

• Under the supervision of the Senior HR & Admin Officer the HR/Admin Officer provides general human resources and Admin support services for the department.  He/she will be responsible for: managing the recruitment and selections process, for managing the employment contracts which includes proper record keeping, updating staff information including payroll data on a monthly basis for the assigned areas and assisting in all administration tasks in the department

Job Description/Responsibilities: 

• Facilitates the preparation and timely completion of staff contracts for field offices staff.
• Maintains staff personal files (which should include all the required documents as per the staff file checklist).
• Ensures assigned field offices employees has valid Employment contract on the file (which entails proper employment contract management).
• Responsible to download applications from webmail (ethiojobs), categorizing them based on posted position and provide it the concerned HR officer for long listing.
• Responsible to prepare the summary of staff contracts and lease agreement for duty stamp and follow up on the accomplishment.
• Work closely with HR/Admin staff and assist on the process of registration and notification of staff with Pension Agency.
• Identify vacant position, and organize assessment methods and involve in recruitment and selection process with related department members and produce all the required reports.
• Ensures that all new hired staffs’ Inductions’ is scheduled and conducted with the relevant department in Addis level as well as in the field office.
• Assists the management of employees grievance based on the IMC manual and Ethiopian Labour low.
• Follow up and ensure that all staff files are with updated and signed JDs, and also staff performance appraisals are done in a timely manner.
• Maintains and updates leave records for all national staff and ensures monthly leave report is updated.
• Assist in implementing staff insurance policies and updates.
• Manages staff exit process which includes managing clearance, final payment, work certificate, insurance exclusions, etc.
• Produce periodic reports on the assigned area.
• Performs any other related tasks as assigned by the supervisor.

Job Requirements

                 Somalia language required

• Bachelor Degree in Business management or HRM.
• A minimum of 3 years or more in INGO work experience in related field.
• Work experience in similar field working station is an advantage.
• Good knowledge of English language and Somali, especially writing skills, knowledge’s for staff data management.

Desirable:

• Ability to produce and communicate clear financial reports as required
• Excellent team working skills as well as the ability to apply own initiative
• Ability to develop and enhance the existing financial systems and processes
• Good written and verbal communication skills
• Commitment to the humanitarian/development sector

Compliance & Ethics:

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to positon, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these standards to partners and requires them to adhere to these values.

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.