The holder of this post is responsible for maintaining and managing HR and Admin records, cleaners, manages employment contract (which includes: attendance logs, telephone logs, field staff leave records, etc.) and other HR and Administration matters as per the organization HR policy and procedures. He/she also ensures that field office keeps minimum cash on hand to meet weekly obligations.

Key Responsibilities and Accountability:

Administration and Human resources

·         Submit and follow up reimbursement of employee’s medical claim to HR & Admin department in Addis Ababa.

·         Responsible for the monthly HR report to Addis Ababa HR department;

·         Ensure staff performance appraisal done by supervisor;

·         Distribute the monthly Time sheet allocation to all field office supervisors and Collect international and national staff timesheets (TS) by end of each month from the respective program managers and submit to HR & Admin in Addis Ababa for review. Produce report for those who do not comply with this requirement periodically.

·         Manage field office HR relate issues in consultation with the Head office HR department;

·         Follow up with field office program team on the mandatory training competition;

·         Submit booking request for staff traveling for business as required and communicated by line manger ahead of time if any.

·         Complete required paperwork daily for the field office operation.

·         Provide regular reports to the coordination and for the monthly report

·         Bachelor Degree in Business Management, Management and HRM with 4 years’ work experience in financial management and/or accounting.

·         Active knowledge of English language writing and speaking

·         Proficiency in HRM software, MS Excel and MS Word as well as good grasp on Internet and email communication.

Ability to work independently and under tight deadlines.