Internal/External Announcement

CST Ethiopia represents the overseas development and humanitarian agencies of the Catholic Church from England and Wales (CAFOD), Scotland (SCIAF), and Ireland (Trócaire) in Ethiopia. The three agencies have over 40 years’ of experience in international development and humanitarian response and are each member of worldwide networks, including Caritas Internationalis. Currently, the three agencies jointly operate a single, integrated country programme in Ethiopia through the legal entity CST Ethiopia.

CST Ethiopia is implementing a country strategic plan focused on two programmes – Women’s Empowerment and Resilient Communities, which integrates sustainable livelihoods, humanitarian and other (e.g. peacebuilding) programming.

Due to ongoing growth and expansion of the CST Ethiopia country program, CST Ethiopia is currently recruiting for a position Administration and Cashier Officer to be based at CST Ethiopia Mekelle Field Office, Tigray, Ethiopia.  The Administration and Cashier Officer reports to EUTF Consortium Manager and functionally to IcSP Project Coordinator.  

Key Responsibility

Finance

• Maintains and safeguards cash and fuel coupons.
• Issue advances/floats to staff who are travelling
• Settle any outstanding advances as the Program account clears and approved by Consortium manager.
• Prepare quarterly cash flow request from Addis Ababa office as needed to the Satellite Office
• Issue official receipts for all collections.
• Deposits daily cash collections intact into bank the next working day.
• Records daily cash collections and payments and balances daily with cash on hand.
• Prepares checks for all authorized payments.
• Processes bank transfer and exchange of checks.
• Prepares daily bank accounts and cash balances.
• Performs any other related duties assigned by the supervisor.

Administration and Communication

• Checks the quantity, specifications, and appropriateness of incoming items before receiving them.
• Receives and issue properties in accordance with the rules and regulation of the organization;
• Stores and maintain a database of incoming items and issues outgoing items as per the relevant guidelines.
• Follows up items to be stocked out and reports to the immediate supervisor.
• Prepares periodic reports.
• Responsible for incoming/outgoing communication relating to the Satellite Office
• Responsible for office administration
• Responsible for the creation of conducive working conditions in the office in collaboration with other staff
• Fulfill other reasonable duties and responsibilities, as requested by the Country Director and Programme Manager

Logistics

• Arrange hotels and transport for visitors in collaboration with the Consortium manager and Gov’t & Liaison Coordinator
• Maintain roster of hotels / venues in the region for possible use.
• Facilitate meetings and relevant logistics as requested

Essential Requirements:

• University Degree in Management or Office Administration

Experience

•   Relevant experience in cash management
•   Proven experience with office management
•   Relevant experience in logistics and procurement

Skills

• Excellent Computer skills
• Highly organized, with excellent planning, prioritization and problem-solving skills
• Excellent verbal and written communications skills
• Good understanding of (written and spoken) English

Qualities

• Good interpersonal relationships and teamwork skills
• Proactive, participatory, and result-oriented approach to work
• Culturally sensitive and diplomatic
• Willingness to travel, including independently
• Self-motivated with proven ability to take initiative, prioritize tasks and work to deadlines
• Flexible and adaptable
• Accuracy and attention to detail