Position: Administration Assistant

Reports to: HR & Admin Team Leader

Supervision of: None

Duty station: Jigjiga

The Administration Assistant is responsible for the administration at the Jigjiga office and surrounding.

Generic responsibilities

• Implement and maintain NRC’s administrative systems and procedures
• Ensure adherence to NRC’s policies and procedures
• Ensure a well-functioning reception, clean office premises and serving of refreshments/meals according to standards
• Request and follow up of Travel in good time and processing of tickets when needed
• Implement and maintain a filing system for all administrational documents according to procedures
• General follow up of the NRC office and houses/apartments and ensure that utility bills are paid
• Carry out periodic inventory audits

Specific responsibilities

• Guide all cleaners and cooks
• Be a focal point person in the day to day administrative activities; including both Office and guesthouses requirements.
• In charge of all correspondences in and out of NRC office and keep record of all the correspondences
• Hotel & flight booking
• Timely payment of utility Bills like Electric city, Internet, water, Telephone etc
• Raising of PRs where necessary
• Maintain, distribute and replenish office supplies, including keeping all assets (inventories) registered and updated on monthly basis

Competencies

Value driven competencies

Values are aspirational attitudes and beliefs that influence the way people conduct themselves. NRC’s values are:  Dedicated, Innovated, Inclusive and Accountable.

Behavioral competencies

• Planning and delivering results
• Coping with change
• Empowering and building trust
• Handling insecure environments
• Managing Resources

Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies for this position:

• Knowledge about own skills/profile

Context related skills, knowledge and experience (shall be adapted to the specific position):

• Knowledge of the context in Somali region
• 3 years’ experience in Admin related issues
• Degree in Business administration/Management/Logistics or any other related course