Administrative Assistant

GIZ- Internal/External Vacancy Announcement #011/2020

SURED Program- ISFM+ project

As an international cooperation enterprise for sustainable development with worldwide operations, the federally owned Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its development-policy objectives. GIZ promotes complex reforms and change processes.

The Integrated Soil Fertility Management Project (ISFM+) is a component of the Sustainable Use of Rehabilitated Land for Economic Development (SURED) with a duration until 2021. It contributes to improving soil fertility, health and productivity in selected areas of Amhara, Oromia, SNNPR and Tigray regions, while operating in 60 woredas (districts) where SLMP has implemented/completed physical soil rehabilitation measures. The proposed project promotes the integrated use of locally adapted and relevant ISFM technologies contributing to (a) increasing on-farm biomass production (b) reducing nutrient and biomass losses from the farming system and (c) improving the agronomic use efficiency of production inputs. The project aims at combining behavioral change communication strategies with farmer-acceptable and locally adapted soil fertility improvement technologies, including supply chain aspects for the sustainable supply of agricultural inputs.

Summary of Duties and Responsibilities

Responsibilities:

Initiate, support and follow up on administrative & procurement processes

General Tasks

• Provide administrative, logistics, procurement and secretarial services to the ISFM+ project
• Follow up on adequate and timely supply of office material, equipment and supplies taking into account efficient costs, timely of supply and improvement of the service to different users, as per GIZ rules and regulations
• Follow up and provides updates on the status of purchased goods
• Maintain an updated database for the project’s inventory (fixed assets) and supplies and assumes responsibility for the project store
• Receive requests for services from internal and external clients, promptly prepares the required paperwork and ensures timely delivery
• Ensure that offices and facilities are maintained well and liaises with support units
• Facilitate the preparation of Local Subsidy Contracts and follow up on partner financial and technical reporting
• Coordinate and follow up on project procurement processes and other administrative issues
• Organize workshops / meetings and arrange logistics for project events
• Prepare workshop reports, training and promotional material and meeting minutes
• Perform other assignments as needed

Competences:

• Excellent communication skills to handle stakeholders with different interest
• Result oriented
• Good analytical skills;
• Strong problem-solving skills;
• Good English language skills, both written and oral;
• Excellent computer skills esp. Microsoft Office;

Required qualifications, competences and experience

Qualifications

• Bachelor’s degree in Business Administration or a related field

Professional experience

• Minimum of 3 years of work experience

Other knowledge, additional competencies

• Proven skills in project support and administrative assistance