Administrative Assistant

at AET Manufacturing P.L.C
Location Adama, Oromia, Ethiopia
Date Posted August 7, 2021
Category Administration
Business Administration
Job Type Contract
Currency ETB


Urgent hiring
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The duties will include providing support to our managers and employees, assisting in daily needs and managing our company’s general administrative activities in order to ensure that routine services and activities within the administrative domain are properly implemented.


  • Handle requests and queries from senior managers
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Answer and direct phone calls, plan meetings and take detailed minutes
  • Conduct reports, develop and maintain a filing system
  • Maintain contact lists and book travel arrangements
  • Act as a point of contact for internal and external clients
  • Maintain office inventory and stocks of office supplies
  • Organize and schedule appointments
  • Submit and reconcile expense reports
  • Prepare and monitor invoices
  • Facilitate implementation of personnel administrative formalities and processing of
  • documents in relation to official travels, leaves and movements of staff. Support staff
  • members with processing personnel-related documentation.
  • Greet and assist visitors to the office
  • Maintain hard and electronic office files and records; classify and code material relating to a variety of topics
  • Receive, review, sort and distribute all incoming and outgoing correspondence, office pouch and material, highlight priority items and attach necessary background information. Maintain a follow up system;
  • Carry out administrative duties such as filling, typing, photocopying, printing out documents, binding, scanning, etc
  • Monitor office/compound facilities and equipment and in consultation with the supervisor take appropriate action to ensure proper functioning at all time;
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies;
  • Provide information on agricultural sector and experiential growth opportunities
  • Perform other related duties as required.

Job Requirements

  • Knowledge of office management systems and procedures
  • Ability to perform simple accounting procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Ability to communicate effectively, both orally and in writing
  • Proficiency in MS Office (MS Excel, MS Word, MS PowerPoint, etc)
  • Ability to prioritize work and multi-task
  •  Strong organizational skills and planning skills
  • Ability to maintain confidentiality of records and information
  • Bachelor or Master completed degree(s) from an accredited institution
    • 1 to 2 years experience directly related to administrative duties & responsibilities
  • Advanced knowledge (written, spoken and reading) of English & Amharic is mandatory.


Applying Instructions

Interested and qualified applicants can send their CV through :

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