DUTIES & RESPONSIBILITIES

• Handle requests and queries from senior managers
• Write and distribute email, correspondence memos, letters, faxes and forms
• Answer and direct phone calls, plan meetings and take detailed minutes
• Conduct reports, develop and maintain a filing system
• Maintain contact lists and book travel arrangements
• Act as a point of contact for internal and external clients
• Maintain office inventory and stocks of office supplies
• Organize and schedule appointments
• Submit and reconcile expense reports
• Prepare and monitor invoices
• Facilitate implementation of personnel administrative formalities and processing of
• documents in relation to official travels, leaves and movements of staff. Support staff
• members with processing personnel-related documentation.
• Greet and assist visitors to the office
• Maintain hard and electronic office files and records; classify and code material relating to a variety of topics
• Receive, review, sort and distribute all incoming and outgoing correspondence, office pouch and material, highlight priority items and attach necessary background information. Maintain a follow up system;
• Carry out administrative duties such as filling, typing, photocopying, printing out documents, binding, scanning, etc
• Monitor office/compound facilities and equipment and in consultation with the supervisor take appropriate action to ensure proper functioning at all time;
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies;
• Provide information on agricultural sector and experiential growth opportunities
• Perform other related duties as required.

• Knowledge of office management systems and procedures
• Ability to perform simple accounting procedures
• Working knowledge of office equipment, like printers and fax machines
• Ability to communicate effectively, both orally and in writing
• Proficiency in MS Office (MS Excel, MS Word, MS PowerPoint, etc)
• Ability to prioritize work and multi-task
•  Strong organizational skills and planning skills
• Ability to maintain confidentiality of records and information
• Bachelor or Master completed degree(s) from an accredited institution
  • 1 to 2 years experience directly related to administrative duties & responsibilities

• Advanced knowledge (written, spoken and reading) of English & Amharic is mandatory.