Administrative Assistant GM

at Heineken
Location Kilinto, Ethiopia
Date Posted July 2, 2021
Category Administration
Business Administration
Job Type Full-time
Currency ETB


Purpose of the job

Ensures the day to day  management of the GM’s office

Key Responsibilities

  • Provide secretarial service: process letters and memorandums and keep files for all outgoing and incoming correspondences.
  • Forwards information by receiving and distributing communications, collecting and mailing correspondence and copying information.
  • Inspect office equipment (Fax, LCD, Scanner, Photocopy Machine and Printer) under custody by performing routine maintenance and completing preventive maintenance, calling for repairs and monitoring equipment operation
  • Serve visitors and guests by answering questions, forwarding messages, confirming guests’ orders for accommodation and keeping guests informed the status.
  • Ensure all department documents, agreements, reports etc… are maintained in both  soft and hard copy
  • Assist staff with administrative duties as requested.
  • Maintain office filing and storage system.
  • Organize travel arrangements depending on needs.
  • Monitor and maintain office suppliers.
  • Record and maintain minutes of staff meetings, management meetings, and other general meetings as required to the expected standard.
  • Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to the organization's accomplishments.

Work contacts  (includes, but not limited to)


  • All department employees


  • All GM’s Guests

Reporting to position: HR Manager

Job Requirements


  • BA degree  in Administrative office Management, Secretarial Science or related fields


  • A minimum of 4 years experience in office administration or relevant experience.

Leadership/ Behavioral Competencies

  • Put Safety First
  • Act as an Entrepreneur
  • Collaborate through Trust
  • Focus on Support over Control
  • Keep it Simple
  • Lear, to Improve

Functional Competencies

Business KnowledgeX
Operational excellenceX


  • Amharic
  • English


Applying Instructions

Interested and qualified applicant should apply through the email below

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