Administrative support coordinator (M/F)
| Location | Addis Ababa, Ethiopia |
| Date Posted | July 21, 2020 |
| Category | Administration Secretary |
| Job Type | Full-time |
| Currency | ETB |
Description
Under the supervision of the general manager, you support the Ethiopia mission in day to day HR, financial and administrative tasks. Once local administrative coordinator will be recruited, train her/him and mentor on MdM procedures and donors/partners follow up.
Based on the findings of the HR visit in March and on an analysis of current HR procedures gaps, with the support of HR department in HQ undergo a thorough revision of HR guidelines, procedures and function grid.
You are in contact with technical adviser: HQ finance officer and HR officer.
Your main responsibilities are to :
- Support to the administrative team on a daily basis
- Design train plan for new administrative coordinator
- Mentor of new administrative coordinator on: MdM procedures and accounting, budget follow-up, grants’ follow-up, partners’ follow-up, key HR and administrative procedures
- Support new administrative coordinator in budgeting for new proposals and drafting of financial reports for existing grants
- Upgrade accounting and BFF monthly (in support of administrative coordinator once recruited) and follow up with operation coordinators and budget holders
- Revise and supervise implementation of money security procedures
- Plan and implement revision/drafting of key HR procedures/guidelines/policies (CoE, Internal Regulations, seniority policy, hardship allowance, etc.)
- Undergo a revision of the existing function/salary grid in cooperation with the new administrative coordinator and HR department in HQ
Doctors of the World - Médecins du Monde is an independent international movement of campaigning activists who provide care, bear witness and support social change. Through our 355 innovative medical programmes and evidence-based advocacy initiatives, we enable excluded individuals and their communities to access health and fight for universal access to healthcare.
OUR GUIDING PRINCIPLES
CARE
We provide access to healthcare to the most vulnerable and socially disadvantaged people to treat both their physical and mental health. We believe that our actions truly influence the environments in which people are born, grow, work and age. We help to improve local healthcare infrastructures to empower populations to take care of their health.
SUPPORT
We are convinced that lasting change comes from empowering people to act on their health. They do so by being involved in developing, delivering and assessing our programs. We support them in developing their own public health policies by responding to their needs.
WITNESS
Beyond indignation and revolt, we seek to expose the intolerable in order to better denounce it. We call on national and international authorities to provide easy access to healthcare and we promote respect for human rights. We want to influence political decisions to better protect the health of people and their communities.
About 100 expatriates of all nationalities, both medical and non-medical, work in Doctors of the World programmes abroad. MdM ensures the highest level of security for its teams, including ongoing analysis of the situations in which its programmes operate, development of security and evacuation protocols, and staff monitoring and training.
Any person over the age of legal majority can work abroad up to the age of 75. Expatriates’ status takes one of two forms: employee under French law or International Solidarity Volunteer (under contract; VSI in French).