Administrator

at CTG
Location Addis Ababa, Ethiopia
Date Posted July 2, 2022
Category Administration
Job Type Full-time
Currency ETB

Description

Overview of position

CTG delivers humanitarian & development projects in high risk areas through the provision of recruitment, human resources & project management services. CTG enables public & private sectors to focus on their core business & mitigate risks.

Role objectives

The role of the Administrator is to organize and coordinate administration duties and office procedures.

  • Create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
  • The Administrators responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to consultants and the Account Manager.
  • Maintain office efficiency, support the management team and equipment procurement.
  • Support the implementation of office policies by establishing standards and procedures, measuring results against standards; making necessary adjustments, taking a proactive role in all challenges that arise. Flexibility to travel throughout Ethiopia may be required.

Other duties include:

  • Maintenance.
  • Mailing.
  • Supplies.
  • Equipment.
  • General Errands.
  • Schedule meetings and appointments.
  • Organize the office layout and order stationery and equipment.
  • Maintain the office condition and arrange necessary repairs.
  • Partner with HR to update and maintain office policies as necessary.
  • Organize office operations and procedures.
  • Coordinate with IT department on all office equipment.
  • Ensure that all items are invoiced and paid on time.
  • Provide general support to visitors/consultants.
  • Assist in the on boarding process for new hires and collecting relevant documentation prior to contract issuance.
  • Address consultants’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements).
  • Liaise with facility management vendors, including cleaning, catering and security services.
  • Plan in-house or off-site activities, like events, town hall meetings, training's, celebrations and conferences.
  • Collection of time sheet data from the Field
  • Collect consultant files
  • Assist in guest house management

Project reporting

This role reports to the Account Manager.

Key competencies

Key competencies:

  • Proven experience as an Administrator or Administrative Assistant.
  • Knowledge of Office Administrator responsibilities, systems and procedures.
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular).
  • Hands on experience with office machines and printers.
  • Familiarity with email scheduling tools, like Email Scheduler.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Forward thinking and solution orientated thinking.
  • Ready to receive training and development guidance from CTG Management.
  • Strong organizational and planning skills in a fast-paced environment.

Team management

Reporting to Account Manager and Country Manager

Further information

Qualified female candidates are strongly encouraged to apply for this role.

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