About the Betopia Properties and Management PLC:

Betopia Properties is an end-to-end real estate service provider, established in 2017 GC to make tangible contributions to real estate development to advance national economic development efforts in Addis Ababa. The company is competitive in the real estate industry and is especially successful in Addis Ababa’s luxury residential properties and exclusive apartments. Currently, Betopia Properties is demonstrating its expertise in commercial and residential portfolio development in Addis Ababa, where our head office is located.

Job Summary:

Betopia Properties wants to hire an energetic and experienced Architectural Design Office Manager on full time basis. This is an excellent opportunity for career growth in a creative team atmosphere. The office environment is excellent for self-motivated individuals. The candidate’s responsibilities include: Schedule design team tasks, set deadlines, assign responsibilities and monitor and summarize progress of project design, create a smooth workflow through proper communication network of all stakeholders, and Prepare timely reports regarding the status of a project.

 Roles and Responsibilities:

• Organize, plan and lead the design team
• Produce standard Operational Procedure for the works to be undertaken by the design department.
•  Prepare project schedules and ensure the implementation so that deliverables are provided in a timely and cost-effective manner to all stakeholders.
• Track and monitor work progress of team members.
•  Evaluate performance of team members and undertake recruitment of Architect/department staff when needed.
• Coordinate workload among team members through the entire project
• Ensure smooth communication between internal and external project participants, including Client, Consultants and Contractors
• Cooperate with other administrative assistants in maintaining an efficient workflow across multiple teams.
• Create and maintain Architectural archive database and comprehensive project documentation
• Prepare correspondence, reports, proposals, presentations, meeting minutes, etc., accurately.
• Provides administrative support to staff as needed.
• Assists design staff with project specifications and addenda
• Coordinates and communicates deadlines and other important project related information with team members
• Attends job meetings and drafts meeting minutes as requested
• Manage changes to the project scope, projects schedule and costs using appropriate techniques
•  Assume other duties that may be assigned

• Excellent written and oral (English & Amharic Languages) communication skills
• Organizational skills including attention to detail and multitasking skills
• Working knowledge of architectural software
• Technical understanding of architectural design
• Ability to work well under pressure
• Ability to manage and prioritize multiple projects, priorities, and deadlines
• Excellent analytical and problem-solving skills
• Highly developed time management skill
• Bachelor’s degree in architectural science or related field plus minimum of 5 years work experience in managing architectural design office