Archive and Documentation Officer

at DMC Construction PLC
Location Addis Ababa, Ethiopia
Date Posted March 3, 2022
Category Management
Job Type Full-time
Currency ETB


On behalf of our client DMC Construction, we are looking for a successful candidate to fill the position of Archive and Documentation Officer


  • Organizes develops and implements the archival filing and retrieval systems and standardizes records management procedures;
  • Monitor and continuously improve the effectiveness of data management procedures and processes according to objectives
  • Updating and maintenance of the document control database by monitoring all incoming/outgoing documentation and entering and management of document
  • Ensures the proper and smooth flow of documents and files and out of the filing system of the Central Archive and the immediate return of documents to their
  • appropriate places and follows-up on lost, missing, and misplaced files;
  • Arranges for the proper storage of inactive or dead files and the disposal of unusable records on the basis of established policies and procedures;
  • Supervises the receipt and the registering, stamping, and indexing of incoming and outgoing letters, mails and copies;
  • evaluating records for preservation and retention – some may be fragile and need careful handling, repair, or conservation;
  • assembling, cataloging, preserving and managing valuable collections of historical information
  • Ensuring all document control procedures have adhered to organization rules and regulations
  • The arrangement of documents will usually be alphabetical or chronological within record groups or series, showing the hierarchical relationship of each fond (creating
  • office or individual) to the institution’s other
  • Organize archival records and develop classification systems to facilitate access to archival materials.
  • Ascertains the adequacy of messenger services in the Archive;
  • perform other Jobs as requested


  • BA/College Dip. Secretarial Science & Office Mgt, Management, Foreign Language, and related studies.
  • 2 years for BA/or 5 years for Diploma after graduation, shall possess extensive experience in a same or similar position
  • Excellent communication skills and interpersonal relations are required. Computer skill in relevant software desired.


WARNING: Do not to pay any money to get a job. Please report fraudulent jobs to