On behalf of our client DMC Construction, we are looking for a successful candidate to fill the position of Archive and Documentation Officer

THE ROLE:

• Organizes develops and implements the archival filing and retrieval systems and standardizes records management procedures;
• Monitor and continuously improve the effectiveness of data management procedures and processes according to objectives
• Updating and maintenance of the document control database by monitoring all incoming/outgoing documentation and entering and management of document
• Ensures the proper and smooth flow of documents and files and out of the filing system of the Central Archive and the immediate return of documents to their
• appropriate places and follows-up on lost, missing, and misplaced files;
• Arranges for the proper storage of inactive or dead files and the disposal of unusable records on the basis of established policies and procedures;
• Supervises the receipt and the registering, stamping, and indexing of incoming and outgoing letters, mails and copies;
• evaluating records for preservation and retention – some may be fragile and need careful handling, repair, or conservation;
• assembling, cataloging, preserving and managing valuable collections of historical information
• Ensuring all document control procedures have adhered to organization rules and regulations
• The arrangement of documents will usually be alphabetical or chronological within record groups or series, showing the hierarchical relationship of each fond (creating
• office or individual) to the institution’s other
• Organize archival records and develop classification systems to facilitate access to archival materials.
• Ascertains the adequacy of messenger services in the Archive;
• perform other Jobs as requested

Qualifications

• BA/College Dip. Secretarial Science & Office Mgt, Management, Foreign Language, and related studies.
• 2 years for BA/or 5 years for Diploma after graduation, shall possess extensive experience in a same or similar position
• Excellent communication skills and interpersonal relations are required. Computer skill in relevant software desired.