IMMEDIATE INTERNAL/EXTERNAL

                                        VACANCY ANNOUNCEMENT

Position: Area Operation Manager

Number of position: 01 (One)

Place of Work:  North Area Operation Office, D/berhan, Amhara Region

Terms of Employment:   Permanent

Salary:   As per the Institution salary scale

Opening Date: August 3, 2021

Closing Date: August 10, 2021

About the Organization:

Vision Fund Micro Finance Institution (S.C) is an Institution established according to proclamation No. 40/96 to provide financial services to the productive poor in the rural and urban areas of Ethiopia. Vision Fund is currently operating in four of the Regional States of the country.

Vision Fund MFI is currently looking candidates to fill the vacant position of Area Operation Manager for North Area Operation Office. The successful candidates will have skills and experience that meet the following requirements.

1. JOB SUMMARY

The role of the Area Office Manager is to plan, organize, coordinate, lead and supervise the Area Office’s activities and personnel towards the achievement of the objectives of the Company. He/she manages controls and coordinates Branches’ activities and chairs the Loan Approving Committee of the Branch Office.

2. SPECIFIC DUTIES AND RESPONSIBILITIES

Planning and Implementation :

 Plans, organizes, coordinates, directs and controls operational activities and personnel of the Area Office;

 Prepares an action plan to be practiced throughout the year with regards to the operations of the Area Office and Branches under it;

 Follows up the proper management of financial resources i.e., loan disbursement, saving, insurance, loan collection, etc., of Branches are according to policies and procedures of VF MFI;

 Ensures healthiness of loan portfolio through continuous follow ups and monitoring activities;

 Keeps control of loan collateral documents;

 Verifies that calculation of interest on loans is done and the relative entries are passed and loan files are properly maintained;

 Follows up that sufficient stock of formats is maintained;

 Ensures prompt attendance of customers at the counter;

 Chairs the Loan Approving Committee of the Area Office & approves loans within discretionary limits. Forwards to Head Office loan approvals beyond his/her discretionary limits with the necessary documents;

 Informs decisions of the Area Office and/or Head Office to concerned branch in writing on high loan amounts;

 Approves all financial payments by the Area Office, including payroll payments & petty cash according to financial policies and procedures of VF MFI;

 Ensures safety and proper filing of all documents of the Area Office;

 Follows up that approved loans are disbursed in line with the conditions stipulated by the Company;

 Follows up that loans in arrears are repaid and defaulters are served with reminders;

 Reviews and recommends bad loans for legal action;

 Passes long overdue loans for legal action;

 Follows-up loan cases transferred to Legal Services;

 Follows up and ensures that funds disbursed are used as per Company's policy and procedures;

 Reviews staff reports and investigates problems encountered in operations within the Area and acts on it immediately;

 Whenever staff are involved in fraud stops the employee from all kinds operation and reports to the Head Office;

 Approves all financial payments including payroll payments & petty cash according to financial policies and procedures;

 Ensures safety and proper filing of all financial and operational documents and assets of the branch;

 Follows up that efficient service are provided to the clients by coordinating the efforts of all branch personnel;

 Follows up that the cash requirements of each Branch are met as required;

 Ensures that audit activity is being carried out timely by Area Auditor(s) and each Branch takes corrective measures accordingly;

 Ascertains that all assets of the Area Office are insured, recorded and utilized properly;

 Ensures that all relevant information is collected from the Branches, compiled and periodic reports are forwarded to the Head Office timely;

 Checks and authorizes all the transactions of the Area Office and ensures that it complies with the established policies and procedures;

 Ensures and follows up that loans are collected timely by each Branch and takes corrective measures on deviations & defaults and reports to the Head Office when necessary;

 Ensures that no idle fund is kept by the Branches under it beyond the permitted level;

 Follows up the mobilization of new clients and ensures the growth of the performance of all Branches is in line with their performances;

 Plays a significant role in studying and recommending ways and measures to be taken to improve the performance of the Branches under it;

 Follows up that there is no corruption or malpractices in the provision of loans to clients;

 Attends to the complaints of clients and finds causes of the complaints and takes the necessary actions;

Staff management :

 Manages and supervises, leads, guides and supports the staff under his/her supervision;

 Completes all performance management activities including: performance planning, monitoring, and annual performance appraisals of staff reporting to him/her;

 Maintains sound employee administration of the Area Office for better output with major emphasis to motivation, training and improving performance.

Coordination, Learning and Reporting:

 Establishes and maintains formal and informal communication mechanisms with government, community, donors and other stakeholders in the operational area;

 Keeps up to date with developments in the micro and small-scale businesses, including best practice examples in-country and internationally, and ensures ongoing personal development and learning;

 Ensures that reports are prepared and submitted to the concerned-on time and in a professional manner.

 Prepares periodic progress reports of the Area Office and gives feedbacks on the performances of the Area Office as required by the DECO.

Other:

 Handles correspondences related to his/her duties and responsibilities;

 Performs other related activities assigned by the DCEO.

A) EDUCATION/TRAINING

 MBA/MSc/BSc/BA Degree in Economics, Management, Banking and Finance, Accounting or related field.

B) EXPERIENCE:

 A minimum of 6/8 years of relevant work experience, out of which 2 years in senior position.

C) TECHNICAL AND OTHER SKILLS

 Ability to provide leadership, communicate effectively and promote a team approach to enhance staff commitment to successfully implement the Company’s strategic plan;

 Demonstrated technical and managerial ability, sound judgment, ability to interact and work effectively with others at all levels;

 Good conceptual understanding of participatory approach and sustainable development;

 Firm belief in teamwork;

 Excellent written and oral communication skills

 Basic computer skills.