About ZOA

ZOA works with committed and motivated staff in serving millions of people affected by poverty, disaster, injustice and conflicts. Through the efforts of our dedicated staff, we are able to bring Signs of Hope and to support people who suffer due to armed conflict or natural disasters by helping them to rebuild their livelihoods.

We value our employees and offer a wide range of benefits to meet the specific needs of our staff and their families.

Purpose

The Finance Assistant is to assist the Finance officer by managing the day-to-day operations of the Finance Department, responsible for Cash processing, payments and record keeping of the day to day transactions in accordance with ZOA policy and procedures. Assist in the preparation of regularly scheduled reports.

Typical Responsibilities - Key end Results of the Position:

• Handles petty cash and replenish on monthly basis, and performs daily Cash Balance on excel
• Makes payments of   personal income tax, Withholding taxes, pensions and provident   fund on time to the local government monthly
• Prepare payroll and make payment to staff through bank
• Respond to queries of field office finance department timely, and consult on any financial matters,
• Adhere to finance to finance management policies and procedures of ZOA
• Keep and maintain finance file properly, and submit to the country office finance department monthly
• Make payments to various stakeholders as per ZOA finance management policies
• Ensure advance to works to staffs are timely settled as per ZOA finance management policies
• Develop and maintain a filing system
• Maintain proper financial records on computer and filing of all relevant paperwork
• Plan meetings and take detailed minutes
• Update and maintain office policies and procedures
• Provide support for staffs in copying and scanning of documents, posting announcements on  the notice board
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors

Dealing with Problems:

The incumbent should have a small or medium degree of problem analysis for internal environment in order to propose viable solution which is in line with the organizational rules and regulations

Communications and Working Relationships:

Internally: strong working relationship with the Finance, Program and Support staffs, frequent communication with the CO Finance team

Externally: strong working relationship with the external business partners

Educational Qualification and Experience

• Diploma/degree in Accounting and finance
• A minimum of 1 year's of work experience for Degree holders and 2 years of experience for the Diploma holders of similar post
• knowledge of financial administrative rules, regulations and procedures
• Experience working in (I)NGOs and related organizations
• knowledge of computers and relevant software application

Skills Specific to the Post

• Good Oral and written English communication skills
• Planning and organizing
• Loyal and confidential
• Ability to work in a team environment
• Excellent computer skills and in-depth knowledge of relevant software such as MS Office Suite and project management software
• Knowledge of standard finance administrative practices and procedures
• Knowledge of major donors relationship management and requirements