Position - : Assistant Financial Accountant 

GRADE: 4B

LOCATION:  Addis Ababa, Save the Children CO

Post Type: National

CONTRACT LENGTH (Six Months)

CHILD SAFEGUARDING:

Level 2: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).

ROLE PURPOSE:

The purpose of the Assistant Financial Accountant position will assist the finance officers and coordinators to carry out activities in finance including petty cash management. She/he will assist with quality control, financial reporting and monitoring. The role holder will also provide assistance in ensuring appropriate systems and procedures (petty cash management, vendor payments, workshop/training payments and other related to financial management) are in place to properly disburse, record, which are cost effective, timely, have proper internal controls and comply with SCI internal policy procedure.

SCOPE OF ROLE:

Reports to: Finance Coordinator

Staff Directly Reporting to this Post:  - Non

Dotted line Relationship-Accounting Reporting, Logistics (Procurement)

Functional relationship-  HR, Logistics and Budget holders

A.KEY AREAS OF ACCOUNTABILITY: 

§  Collect funds and makes various payments as per the authorization and approval of Budget Holders and in accordance with SCI’s financial management policy

• Ensures that all collections and payments are done against serially pre-numbered cash receipt and cash payment vouchers.

• Ensures safe security of cash and other related checks and CPOs in the office and initiate weekly and monthly cash counts, including spot counts;

§  Always keeps cash, checks, and CPOs in the safe deposit box as per the regulation of SCI

§  Maintains petty cash fund and prepares cash report with all supporting documents and gets replenished upon reviewed by treasury manager and approved by delegated SMT

§  Prepares receipt vouchers and collects cash and/or cheque from various sources and organizations and deposits to SCI bank account within three days

§  Prepares receipt vouchers and collects refunds for personal telephone, faxes and vehicle use

Ensures weekly and monthly cash count is done and the count sheet forwarded to Head of Treasury and Disbursement

§  Reconciles cash accounts with financial documents and updates the cash book regularly

§  Prepare General Ledger and Cash Offline Spread sheet (GLACOS) for all transactions that has to be reviewed and posted by the Finance Coordinator.

§  Reviewing and reconciling working and travel advance on daily bases

§  Fill the gap of the finance officer’s role while on leave

§  Performs all other duties related to the position

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

§  Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

§  Holds suppliers accountable to deliver on their responsibilities

Ambition:

§  Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development

§  Widely shares their personal vision for Save the Children, engages and motivates others

§  Future orientated, thinks strategically and on a global scale

Collaboration:

§  Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters

§  Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

§  Develops and encourages new and innovative solutions

§  Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

§  Honest, encourages openness and transparency, builds trust and confidence

§  Displays consistent excellent judgement

MINIMUM QUALFICATION, EXPEREINCE, COMPETENCIES

QUALIFICATION

·  BA degree in accounting or equivalent combination of education and work experience

EXPEREINCE

• Minimum 3 years of relevant experience,
• Computer knowledge in MS Office (Excel, Word, Outlook)
• Knowhow of different Accounting Software’s
• Experience in handling petty cash is required for this role.

KNOWLEDGE SKILLS AND ABILITY

• Strong training skill

• Willingness and ability to dramatically change work practices, flexibility in working long hours and ability to work with incoming surge teams;
• Excellent interpersonal, communication and presentation skills;
• Fluency in written and spoken English;
• Commitment to Save the Children values

Teams, in the event of emergencies

KEY COMPETENCIES:

·      Ensures linkages across portfolio ensuring quality and coherence of MEAL systems and evidence gathering

·      Manages resources and capacities to develop and maintain quality MEAL systems

·      Facilitates strategic alignment of data to global priorities

Generic Competencies

·      Child Rights: Promotes an enabling environment for participation, and accountability to children

·      Be the Innovator: Promotes innovation to find new and better approaches to driving progress for children

Deliver Results at Scale: Promotes a clear focus on impact in a project and programme design, management, and oversight 

Generic Competencies

• Being the Voice of Children: Promotes evidence-based policy and public engagement that includes the voices of children and their communities

• Advancing Equality & Inclusion: Displays a commitment to ensuring everything we do considers the most deprived and marginalised children and adolescent
• Building & Strengthening Partnerships: Promotes working with diverse partners as critical to delivery

Child Rights: Promotes the rights of children in own work and in work with colleagues and peerS,

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with SCI’s global Diversity, Equity and Inclusion and Gender Equality Policies, supported by relevant procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SC Health and Safety policies and procedures.

We offer a competitive package in the context of the sector. The duty station of the position holder will be in Addis Ababa This role is offered on the basis of national terms and conditions only.

The Organization
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:
• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.