Award Management Coordinator

at Save The Children
Location Addis Ababa, Ethiopia
Date Posted June 24, 2020
Category Accounting
Business Administration
Business Development
Finance
Job Type Full-time
Currency ETB

Description

ROLE PURPOSE: The purpose of this post is support the Award Management Director and Award Managers in the planning, securing and managing of both development and humanitarian awards. The position plays a lead role in award information management and shares and coordinates information across departments.

Under the direction of an Award Manager, the Awards Coordinator will be responsible for ensuring that the SCI program adheres to all its award management obligations internally within Save the Children and externally with donors. This will include financial and narrative reporting relating to donor awards and data quality in the Award Management System.  This position is specifically responsible for assigned awards, and will ensure compliance with financial and administrative requirements, donor specific requirements and to make recommendations for improvements.

This role will work closely with Program Implementation/ Operations, PDQ and Finance on proposals, financial and narrative reporting, monitoring and analysis, and compliance processes. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: EC/ECHO portfolio Awards Manager

Staff reporting to this post: None

Role Dimensions: The role holder is responsible for managing Awards with best communication and coordination skill with the EC/ECHO portfolio Director focusing on key award management deliverables and advisory role of the EC/ECHO donor requirements.  The person will also have key contacts with member partners and EC/ECHO portfolio director

KEY AREAS OF ACCOUNTABILITY :

Developing self and others; Working effectively with others

  • Build relationships with other teams to support the resolution of issues and coordination of deliverables i.e. reports
  • Support the delivery of capacity building to other teams in the CO and to Partner organisations
  • Build relationships with the region and center and support in the escalation of issues if required

Communicating with impact, negotiation and coordination

  • Engage with and coordinate across multiple stakeholder groups to support the development of high quality proposals
  • Support the development of high quality proposals through planning and coordination with PDQ, Finance and other teams
  • Coordinate and review donor reports including adequate planning to ensure deadlines are met
  • Communicate and coordinate with Member contacts to understand and record any changes related to donor compliance requirements and reporting dates
  • Facilitate award kick off meetings, including a focus on donor requirements and ensure these occur at the start of each award

Compliance (systems, processes, donor)

  • Understanding of SCI processes and other key donor requirements and communication and adherence to these
  • Understanding of the Award Management System (AMS) and reporting functions, and ensure AMS is up to date to drive data quality
  • Accountable for driving AMS data completeness and quality for relevant awards
  • Support kick off meetings led by the Award Manager and the communication of compliance requirements across the CO

Monitoring and analysis

  • Critical review of proposal budgets to identify budget lines for review or omitted costs
  • Work with Operations team and budget holders to develop budgets
  • Financial analysis skills to perform award monitoring processes, highlight financial issues to Overseers and Budget Holders and perform further analysis to resolve issues identified
  • Understanding of DRC budget codes and ability to work with Program team to determine appropriate structure
  • Knowledge of donor budgeting formats to support budget holder understanding

Portfolio management and strategy

  • Support AM Manager to perform portfolio level monitoring and analysis and follow up issues identified and resolve these
  • Produce management reports and escalate identified portfolio issues in a timely manner
  • Support Award Manager on the regular award review processes on designated awards

BEHAVIORS (Values in Practice)

Accountability:

  • holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

  • sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
  • widely shares their personal vision for Save the Children, engages and motivates others
  • future orientated, thinks strategically and on a global scale.

Collaboration:

  • builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
  • values diversity, sees it as a source of competitive strength
  • approachable, good listener, easy to talk to.

Creativity:

  • develops and encourages new and innovative solutions
  • willing to take disciplined risks.

Integrity:

  • honest, encourages openness and transparency; demonstrates highest levels of integrity

Job Requirements

QUALIFICATIONS 

Minimum BSc Degree in Business Administration, International Development, Finance/Accounting or relevant fieldEXPERIENCE AND SKILLS

  • At least 5 years of relevant experience; Highly developed interpersonal and English communication skills including influencing, negotiation and coaching
  • Experience managing grants, contracts & sub agreements with knowledge of major donors'' guidelines (e.g. EC, ECHO, etc.)
  • Relevant experience managing donor funded projects with International NGO’s particularly those addressing human/children’s rights and those  applying partnership approaches
  • Strong analytical skills and strategic planning abilities. Computer literacy and excellent documentation skills are a must
  • Ability to proactively identify issues and problem solving skills to address these
  • Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team
  • Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
  • Excellent time management and planning capacity
  • Availability and willingness to work extra hours during times of humanitarian responses

 

Applying Instructions

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.  A copy of the full role profile can be found at https://stcuk.taleo.net/careersection/ex/jobsearch.ftl

 

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

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