Base Human Resource Administrator

Location Gode, Somali, Ethiopia
Date Posted April 15, 2020
Category Administration
Business Administration
Human Resource / HR
Job Type Full-time
Currency ETB



                                                                                                           VACANCY ANNOUNCEMENT

As a registered charity, founded in 1979, Action Against Hunger operates in 45+ countries. The international network of Action Against Hunger is represented in France, United Kingdom, Spain, Canada, USA and India. Teams in the field combat hunger on 4 fronts: Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and hygiene (WASH), and Mental Health and Psychosocial Support (MHPSS).

For our Operations Human Resource Department in Somali/Gode, we are currently looking for the following professional:

Base Human Resource Administrator 

General Assignment:

Help manage the base’s human resources and manage the administrative aspect

Duties and Responsibilities:
1: Follow up administratively the base’s human resources:

  • Keep the database on staff  updated including leaves loans and HR statistics;
  • Draft employment contracts and send to senior human resource administrator for validation and final approval;
  • Prepare monthly Payroll/Adjust perdiem formula;
  • Prepare/Transmit the filled database monthly to the senior HR Administrator at the capital level;
  • Insure to induct new employees of administrative issues and human resources; Participate in training new Action Against Hunger staffs about Action Against Hunger Procedures and history;
  • Prepare employee Identity Cards and keep record in the staff list;
  • Follow-up the staff’s leaves: annual leaves, sick leaves... And ensure to keep track record of written record and send monthly, yearly, quarterly report to HR Capital;
  • Monitor salary advances, loans/bonus payments and keep track records on both the database and personnel file;
  • Set up a follow-up process for equipment on loan; monitor salary advances, loans, and Bonus payments etc.;
  • Keep a staff list and list of end-of-contract dates for the base’s employees and submit to the Field Coordinator and HR Senior Human Resource Administrator;
  • Sort all documents in the local employees’ individual files and check that all files are complete and updated;

2: Manage local employees’ social insurance:

  • Register new employees and their legal successors, keep a record in their respective personnel file;
  • Review medical receipts/prescriptions submitted by employee and validate for finance for payment;
  • Prepare reports on accidents at work and take the necessary measures in case of death or to end a contract; ensure contacts with local partners (insurance, social security, pension fund);
  • Ensure contacts with local partners (clinics, hospitals, etc.) when see fit for the Bases;
  • Participate in assessing Action Against Hunger social benefits and policy in guidance of the Country HR Manager;

3: Assist the hiring process administratively:

  • Keep record of the job opening requests with updated Job descriptions;
  • Draft job vacancy announcement in consultation with the Field Coordinator and send for HR Capital for validation;
  • Ensure to post vacancies at field sites and at base office;
  • Organise the recruitment process in co-operation with the job-seeker : schedule appointments, tests, replies;
  • Receive and keep track record of all applications received and ensure to communicate to candidates of the written and interview results;
  • Participate in giving salary offer after validating salary levels;

4: Facilitate the transfer of information and documents; Assignment:

  • Receive/transfer telephone calls to the persons concerned, note them down in the register and take messages if necessary Arrange appointments;
  • Translate administrative documents up on request,
  • Look after incoming faxes and ordinary mail and transmit them to the persons concerned after having registered them; type, register and send faxes, mails and letters;
  • Photocopy and scan documents; Sort and file documents; Register, copy, dispatch and archive incoming documents (letters faxes…).
  • Perform any duties assigned by your immediate supervisor.

Job Requirements

                    Educational Qualifications and Skills Required:

Qualification/Level of studies Degree in Human resources, Administration, or related field from a recognized university/college with 5 years’ experience respectively.  Experience in NGO setting is advantageous.

Required skillsProfessionalism – Good organizer – Sense of confidentiality – Computer skills – Good knowledge of English language both speaking and writing;

Local Language Somali is Mandatory


Applying Instructions


If you are interested, please send your application composed of: none returnable CV, Covering Letter with “Base Human Resource Administrator - Somali” written in the subject lineand three references, applicants to the following addresses:

  • Action Against Hunger – Addis Ababa – Human Resources Department, P.O. Box 2357,  (On the way to Meskel Flower from Dembel city mall, Behind Addis Ababa Road Transportation Authority Garage ): or
  • Through ; or
  • Directly In Person to Action Against Hunger,  Gode, Sekota, Wollega, Borena, Gambella, and Hirna offices ;

“Women Applicants Are Highly Encouraged”

NBOnly short listed applicants will be communicated on and selection process includes technical test and an interview.

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