Title: Base Manager

Location:  Filtu

Reports to: Area Manager

Grade – F2

Start of Contract & Duration: 5 months

Posting date: October 13, 2020

INTRODUCTION

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region and has been operational in Ethiopia since 2009.  With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender-based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

OVERALL PURPOSE OF THE JOB

Supervising the day-to-day management of the base, and ensuring that DRC processes and procedures are respected.

• Responsible for the overall operational and programmatic planning, reporting, and implementation to enable DRC to achieve its objectives in the Filtu Base.
• Building and maintaining relationships with key humanitarian partners and external stakeholders

Geographic scope: Base (Filtu)

This role has a base focus and ensures compliance with DRC procedures and guidelines at the base level. The role contributes to the development of base strategies, which are translated into action plans and day-to-day tasks.

DUTIES AND RESPONSIBILITIES

Operations

• Supervise finance, admin, and stock/assets on the base in line with DRC processes and procedures, donor regulation and national legislation
• Ensure smooth day-to-day running of the base, including responsibility for management and maintenance of the DRC Office/Guesthouse, management of office supplies and consumables, ensuring prompt payment of suppliers, and maintaining and overseeing guard schedules
• Ensuring adherence to DRC Security procedures according to the DRC Operations Handbook and local security rules

Representation and coordination

• Cultivate good relations with key humanitarian actors, including UN, INGOs and local authorities, through regular communication, liaison and attendance at technical meetings/clusters and bilateral meetings
• Ensure that timely and quality project updates and coordination inputs (e.g. 4/5 Ws) are shared on time with relevant stakeholders.

Programming

• • Supervision and coordination of programme staff on the Base, oversight of programme activities to ensure smooth implementation in accordance with DRC standard regulations and operational procedures and are on-track and in line with workplans.
• • Coordination and liaison on programme activities with humanitarian partners and other relevant stakeholders
• • Under the supervision of the Area Manager, assisting in the preparation of new programme initiatives and project proposals, including research and outreach.
• • Ensure that at all times contact with beneficiaries, target groups and representatives of authorities is conducted in a sensitive and respectful manner
• • Supervise implementation of the projects via monitoring and evaluation

Management

• • People management of direct reports (incl. development, performance & recruitment)
• • Support and mentor staff members by identifying clear deliverables and providing training

As Manager the post-holder is responsible for the following:

• • Accountable for achieving DRC’s strategic goals and objectives within the area of responsibility
• • Accountable for making significant decisions on what the unit does: its purpose, functions and role, and for making commitments and decisions that require the expenditure of significant unit resources.
• • Accountable for people management of direct reports, generally at least 3 employees. This includes hiring & firing, objective setting, probation, performance appraisal, development of staff, managing performance, including poor performance, etc.
• • Accountable for making sound decisions based on DRC policies, MOPs, standards, and the advice of technical experts in DRC

All DRC roles require the post-holder to master DRC’s core competencies:

·       Striving for excellence: You focus on reaching results while ensuring an efficient process.

·       Collaborating: You involve relevant parties and encourage feedback.

·       Taking the lead: You take ownership and initiative while aiming for innovation.

·       Communicating: You listen and speak effectively and honestly.

·       Demonstrating integrity: You act in line with our vision and values.

•        Master's degree in political science, international development, economics or other relevant field

•        At least 5 years' experience in relevant field in an INGO

•        At least 3 years' experience with people management

•        Substantial work experience in the areas of emergency, camp management, development sector, especially with displaced/refugees communities can substitute education qualification.

•        Experience managing field offices

•        Experience in project management and proven organizational skills

•        Good knowledge of relevant donors

•        Experience dealing with national partners and local/government authorities

•        Professional background in working with internally displaced persons and/or refugees

•        Good experience in training and liaising with national NGOs

•        Experience working in multicultural work settings

•        Full professional proficiency in English and Somali