The Main tasks:

• Maintains appropriate filing of financial records and ensures proper backup of all files.
• Prepares requests for cash and ensures all disbursements have appropriate supporting documents.
• Ensure reconciliation of cash advances for specific activities once completed.
• Closely monitors, manages, and reconciles petty cash.
• Identifies funds received, matches them to programs/projects or activities and ensures they are recorded manually or in the computer system
• Ensures all expenses and requests for disbursements are approved by the appropriate authority.
• Take part in inventory taking and control of assets and stock items.
• Assist the Finance and Admin Manager in the Implementation of the internal control system and financial procedures manual of the organization.
• Assist the FAM on reviewing accounts on regular basis to ensure the balances are complete and accurate.
• Assist the FAM in recording all the project financial transactions into IMS financial recording, meeting all submission dates, and reporting requirements
• Assure accuracy of supporting documentation for accounting records.
• Maintaining financial accounts, including bookkeeping for the institution.
• Compliance with relevant procurement instructions and relevant financial procedures
• General administration and financial reporting adhering to IMS, Fojo and its back donor standards and formats.
• Organize; manage office and proficient in writing letters in both Amharic and English, photocopying, fax and other related activities of the office.
• Forward and receive both outgoing and incoming letters appropriately.
• Handling office tasks, such as filing confidentially, generating reports and presentations, and setting up for meeting and reordering supplies.

Contract period: 3-month full time.

Contact Person: Finance & Administration Manager