Cashier and Admin Assistant for FCVCD Project
Location | Mettu with frequent travel to project implementation site, Oromia, Ethiopia |
Date Posted | October 27, 2021 |
Category | Accounting Finance |
Job Type | Full-time |
Currency | ETB |
Description
JOB TITLE: Cashier and Admin Assistant for FCVCD Project
REPORTS TO: Project Finance and Admin Officer
REPORTING TO POSTHOLDER: None
LOCATION: Mettu with frequent travel to project implementation site
DURATION & HOURS: Two years and ten months with 60 working days probation period
PURPOSE OF THE ROLE |
The purpose of the Cashier and Admin Assistant position is to provide secretarial, record keeping and office support services, handles & manage petty cash of the project. In addition, she/he support the Project Finance and Admin Officer to administer, control, monitor, and periodically summarize the extent of financial operations and performance of the project. She/he provides effective and efficient support and advice to the immediate supervisor and project team as required.
KEY TASKS AND RESPONSIBILITIES |
Key areas of responsibilities are:
- Prepare payments documents, attendance sheets and others on all payments the projects are making.
- Manage project petty cash including preparing of payment and preparation of monthly petty cash reconciliation
- Handles and manage project’s petty cash in a generally accepted standard norm.
- Prepare monthly petty cash reports to submit to the designated supervisor
- Review all payments against the budget and established rules and regulations.
- Assist the supervisor to review/ analyse monthly budget monitoring report for timely comment and if any adjustment
- Manage the operations of the project compound including telephone, electricity and water, manage office transport
- Handle all materials purchased and stored in proper manner including fuel coupon and follow up for on time utilization of the materials with the respective staff.
- Conduct payment, purchase and collect project materials, deliver all materials purchased and stored to be used for intended purpose with a checking by Project Finance and Admin Officer and approved by PC/Team Leader.
- Assist line manager in verification of source documents for proper approval/authorization before they are filed and recorded;
- Assist in staff recruitment and disciplinary issues.
- Develop close working relationships with all staff
- Develop and implement a system to ensure efficient use and safety of the project equipment, including timely and appropriate maintenance and monitoring of costs
- Conduct payment for different purchases, community and partners staff trainings, project staff and any other payments checked by project finance and admin and approved by project coordinator/Team Leader
- Ensures that all unused official documents and vouchers of the organization are properly registered and are available in sufficient quantity.
- Maintains filing of financial documents and reports;
- Reports and follows up outstanding & unsettled payments and receipts.
- Maintain office records and reference files on various subjects for easy access and reference;
- Prepare a monthly petty cash report and submitting the line manager.
- Handle all incoming and outgoing correspondences, file in a chronological order
- Assist in ensuring that all procurement documents field in a good manner;
- Keeps projects plan document for procurement in a separate file for reference;
- Ensures that accuracy of procurement documents and integrity of the procurement process;
- Make sure to follow the procedures of the procurement Manual;
These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. All work responsibilities are subject to having performance goals and/or targets established.
Job Requirements
PERSON SPECIFICATION | ||
Essential | Desirable | |
Education, qualifications & other knowledge | ||
College Diploma in Accounting/Secretarial Science/Office Management/other related fields from recognized college or BA in Accounting/Management and relevant trainings | ||
Experience | ||
five years of relevant work experience for diploma holders and two years of relevant work experience for degree holders | ||
experience on store management | ||
Skills & abilities | ||
Computer skills in Word, Excel, Access and QuickBooks |
| |
Familiarity with office equipment operation |
| |
Co-operative and willingness to work under pressure |
| |
Respect culture, belief and traditions of rural and semi urban communities |
| |
Willingness to give a chance/opportunity to others |
| |
Value the knowledge and ability of the community |
| |
Ability to adapt to the existing environment |
| |
Willingness to multi-task and work on own initiative |
| |
Good team player and team builder |
|
Applying Instructions
Those who meet the above requirements should submit their short CV (maximum of 4 pages) and a cover letter (maximum 1 page) addressing ethrecruitment@farmafrica.org with the subject Cashier and Admin Assistant for FCVCD Project by 31 October 2021.
Only short-listed candidates will be contacted.
Farm Africa is an equal opportunity employer and promotes gender equity. Canvassing will lead to automatic disqualification. Farm Africa does not charge a fee at any stage of the recruitment process. (E.g. Application, interview, meeting, processing, training or any other fees).