Cashier and Admin Assistant for FCVCD Project

at Farm Africa
Location Mettu with frequent travel to project implementation site, Oromia, Ethiopia
Date Posted October 27, 2021
Category Accounting
Job Type Full-time
Currency ETB


JOB TITLE: Cashier and Admin Assistant for FCVCD Project

REPORTS TO: Project Finance and Admin Officer


LOCATION: Mettu with frequent travel to project implementation site

DURATION & HOURS: Two years and ten months with 60 working days probation period



The purpose of the Cashier and Admin Assistant position is to provide secretarial, record keeping and office support services, handles & manage petty cash of the project. In addition, she/he support the Project Finance and Admin Officer to administer, control, monitor, and periodically summarize the extent of financial operations and performance of the project. She/he provides effective and efficient support and advice to the immediate supervisor and project team as required.


Key areas of responsibilities are:

  • Prepare payments documents, attendance sheets and others on all payments the projects are making.
  • Manage project petty cash including preparing of payment and preparation of monthly petty cash reconciliation
  • Handles and manage project’s petty cash in a generally accepted standard norm.
  • Prepare monthly petty cash reports to submit to the designated supervisor
  • Review all payments against the budget and established rules and regulations.
  • Assist the supervisor to review/ analyse monthly budget monitoring report for timely comment and if any adjustment
  • Manage the operations of the project compound including telephone, electricity and water, manage office transport
  • Handle all materials purchased and stored in proper manner including fuel coupon and follow up for on time utilization of the materials with the respective staff.
  • Conduct payment, purchase and collect project materials, deliver all materials purchased and stored to be used for intended purpose with a checking by Project Finance and Admin Officer and approved by PC/Team Leader.
  • Assist line manager in verification of source documents for proper approval/authorization before they are filed and recorded;
  • Assist in staff recruitment and disciplinary issues.
  • Develop close working relationships with all staff
  • Develop and implement a system to ensure efficient use and safety of the project equipment, including timely and appropriate maintenance and monitoring of costs
  • Conduct payment for different purchases, community and partners staff trainings, project staff and any other payments checked by project finance and admin and approved by project coordinator/Team Leader
  • Ensures that all unused official documents and vouchers of the organization are properly registered and are available in sufficient quantity.
  • Maintains filing of financial documents and reports;
  • Reports and follows up outstanding & unsettled payments and receipts.
  • Maintain office records and reference files on various subjects for easy access and reference;
  • Prepare a monthly petty cash report and submitting the line manager.
  • Handle all incoming and outgoing correspondences, file in a chronological order
  • Assist in ensuring that all procurement documents field in a good manner;
  • Keeps projects plan document for procurement in a separate file for reference;
  • Ensures that accuracy of procurement documents and integrity of the procurement process;
  • Make sure to follow the procedures of the procurement Manual;

These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. All work responsibilities are subject to having performance goals and/or targets established.

Job Requirements






Education, qualifications & other knowledge

College Diploma in Accounting/Secretarial Science/Office Management/other related fields from recognized college or BA in Accounting/Management and relevant trainings



five years of relevant work experience for diploma holders and two years of relevant work experience for degree holders

experience on store management


Skills & abilities

Computer skills in Word, Excel, Access and QuickBooks


Familiarity with office equipment operation


Co-operative and willingness to work under pressure


Respect culture, belief and traditions of rural and semi urban communities


Willingness to give a chance/opportunity to others


Value the knowledge and ability of the community


Ability to adapt to the existing environment


Willingness to multi-task and work on own initiative


Good team player and team builder




Applying Instructions

Those who meet the above requirements should submit their short CV (maximum of 4 pages) and a cover letter (maximum 1 page) addressing with the subject Cashier and Admin Assistant for FCVCD Project by 31 October 2021.

Only short-listed candidates will be contacted.

Farm Africa is an equal opportunity employer and promotes gender equity. Canvassing will lead to automatic disqualification. Farm Africa does not charge a fee at any stage of the recruitment process. (E.g. Application, interview, meeting, processing, training or any other fees).

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