Main duties &Responsibilities:

Cash issuing and collecting:

• Make cash & Cheque payments
• Collecting cash
• Ensure that all necessary documentation is maintained and authorized by relevant signatories before cash/Cheque payments and cash collections
• Ensure that necessary codes are filled in before settling payments
• Fill in Cash/Cheque payment vouchers.

Controls and safeguarding of cash and coupons:

• Ensure that no blank Cheques are signed
• Safeguard Cheque books and ensure timely ordering new cheque books
• Maintaining cash box to be safe
• Preparing Cashbox and safe counts
• Handle fuel coupons: handing over to project staff after they submit approved fuel request floats

Floats:

• Follow up timely clearing of floats.

• Inform Finance & Admin Officer or Project Coordinator  for  floats that are not cleared on time
• Ensure all bank transfers (floats) are sent and follow up their settlement

• Provides financial technical assistance to float holders and budget holders

Petty Cash Management:

• Custody petty cash fund
• Prepare petty cash and effect payment after checking the necessary document and its approval
• Maintain daily record of cash payments and check the cash balance
• Prepare petty cash Replenishment form and get approval from Project Coordinator
• Safely replenish and keep the cash intact all the time

Payroll:

• ·       Collect staffs’ information in relation to payroll
• ·       Prepare staffs’ salary on a monthly basis for approval
• ·       Properly maintain staffs’ personal bank account information and effect payment via bank
• ·       Prepare all payroll related deductions/liabilities and effect payment for concerned authority, such as Income tax, pension, Provident Fund etc

Cash books/Bank books:

• Maintaining Cashbooks and bankbooks on a daily basis
• Maintaining updated fuel coupon records and follows up sheets.
• Maintaining programme cash log books.

Store-keeping:

• Check items requested for their availability in the store.  If they are available, issue the item by using Concern Despatch, Stores Issue Voucher and other necessary documents.
• On receiving goods, check for the correct quality and quantity for the goods receiving voucher
• Monitor stores daily and advise your line manager of any damaged items or items going out of date in good time.
• Store and handle all materials appropriately and unpack and repack goods with the minimum of disruption
• Ensure that the materials physical count are in balance and accurate in accordance with the stock card record at all times.
• Submit monthly report on Food items, Non Food Items and Spare Parts situation and store balance to your line manager on monthly basis
• Make sure stores are clean and tidy at all times.

Other:

• Maintain good communications within the team and ensure that all information is shared within the team, and that the HO Country Financial Controller is kept informed of progress in meeting deadlines.
• You may be requested to carry out other exceptional duties where heavy workload arises and/or staff shortages are encountered.  Hence flexibility will be required in performing your day-to-day activity.
•  Understand, adhere and implement all Concern Worldwide policies, procedures and guidelines such as Programme Participants Protection Policy & Code of Conduct, Anti-fraud Policy, HR Manual.

Emergency response:

• Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Gender Equity :

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect
•  Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Person specification:

• College Diploma in accounting with minimum of  1 years relevant experience or   Level I – IV Certificate in Supplies Management is an asset
•  Technical School diploma with 2 years experience
•  NGO experience in emergency projects is an advantage
• Ability to speak a local language (Somali) is advantageous
•   Ability to speak local language (Somali) is advantageous

Competencies:

• Good communication and report writing skills Required
•   Ability to communicate effectively in both oral and written English.
•  Good interpersonal skills and team player with sensitivity to cultural diversity
• Ability to work under pressure
• Computer Literate

What we offer:

• A competitive salary and benefit package
• Excellent medical benefits (100% cover including dependents)
• 20 days annual leave
•  26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave