Country Logistics & Administration Manager (National Position) Re-advert

at NRC (Norwegian Refugee Council)
Location Addis Ababa, Ethiopia
Date Posted January 24, 2020
Category Logistics
Job Type Full-time
Currency ETB


All NRC employees are expected to work in accordance with the organization’s values. To be dedicated, innovative, inclusive and accountable are attitudes and believes that shall guide our actions and relationships.

NRC Ethiopia has been in operation from 2011 and operates out of seven offices across Ethiopia (including the country office). The programmes are responding to a variety of both short onset emergencies as well as protracted crisis depending on the area of operation. The current country portfolio is approximately USD20M per annum.

Roles & Responsibilities:

This role is responsible to establish and manage overall logistics and administration in the country operation, including structures and staffing level. Responsible to ensure compliance to NRC standards and donor requirements. Responsible for procurement, fleet management, warehousing and asset management in NRC’s programme/project implementation.

Generic responsibilities

  1. Ensure that the country set up for logistics complies with NRC Logistic handbook, policies and donor requirements
  2. Lead the logistics and administration management
  3. Undertake medium- and long-term planning vis-à-vis logistics requirements
  4. Capacity building and support of logistic and non-logistic staff with logistical responsibilities
  5. Conduct periodic compliance checks and implement quality control measures of country logistic functions
  6. Ensure proper donor compliance and internally reporting is accurately documented
  7. Ensure that NRC’s resources are utilised in most efficient and effective ways
  8. Ensure anti-corruption, transparency and cost-efficient focus in procedures and trainings
  9. Establish filing systems/archives according to NRC logistics and administration standards in all offices

Specific responsibilities:

1.       Administration

a.       Ensure that NRC offices and guesthouses are managed/maintained to the NRC standards, and develop and or review standards for NRC services in such premises where required

b.      Ensure that the administration teams maintain good systems and practices in the management of flights, accommodation and events

c.       Ensure that the administration team at country office process the relevant applications to government offices to facilitate visas, registrations, imports, etc. in a timely and effective manner

2.       Procurement

a.      Implement effective procurement planning with the aim to establish a reliable, consistent and effective supply chain

b.      Actively work with Area Offices and Specialists to standardise specifications and evaluation criteria across the operation

c.       Drive the identification and establishment of procurement categories that will benefit from the contracting of long-term/ framework agreements

d.      Provide regular and accurate country wide reporting of upcoming/ current procurements to budget holders and finance teams

e.      Push the reduction of lead times in the procurement process while improving the quality of the process

3.       Warehousing

a.      Ensure that NRC’s system for stores and warehouse management are in place for receiving and dispatching items

b.      Identify areas in which NRC would benefit from centralised warehousing and distribution

c.       Improve the accuracy and frequency of stock reporting

d.      Enforce routines to prevent the build-up of dead stock

e.      Conduct spot checks on storage points around the country

4.       Asset management

a.      Ensure that NRC’s system for asset management are in place for tracking and maintaining items

b.      Implement a centralised asset registration mechanism for new assets and lead the clearing up of existing asset tracking lists

c.       Consolidate and standardise assets across the different categories and offices

d.      Establish routines and maintenance contracts to ensure that assets are correctly maintained in line with manufacturer instructions

e.      Implement mechanism for planning the replacement of assets and eventual disposal

5.       Fleet management

a.      Ensure that NRC’s system for fleet management are in place for ensuring a safe and cost-effective fleet of vehicles

b.      Implement vehicle reporting and tracking platform to improve reporting and visibility

c.       Ensure that routines are in place for the induction and training of all drivers to ensure drivers are aware of their responsibilities and drive in a safe and economical manner

d.      Improve the availability and effectiveness of the existing fleet

Job Requirements

Qualifications and Competences:

  •      Bachelor’s Degree in procurement, logistics, supply chain or related field

·         Minimum 4 years of experience from working as a senior Logistics Manager in a humanitarian/recovery context

·         Previous experience from working in complex and volatile contexts

·         Documented results related to the position’s responsibilities

·         Knowledge about own leadership skills/profile

·         Fluency in English, both written and verbal

·         Ability to follow policies and procedures and work systematically

·         Able to work in a team, and motivate others

·         Able to analyze information, prioritize and take decisions and responsibility

·         Excellent organization and planning skills

·         Able to work well under pressure and frequent travel to field offices

·         Keen to work in a busy environment, and take pride in working hard and achieving results

·         Strong computer skills, especially in Excel and web-based database and use of email

·         Strong English language skills, both written and verbal

·         Valid driver’s license

Behavioral competencies:

·         Managing resources to optimize results

·         Managing performance and development

·         Empowering and building trust

·         Handling insecure environments

Applying Instructions

All employees of the Norwegian Refugee Council should be able to adhere to our Codes of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.

Interested candidates who meet the above criteria are invited to send in their application letters including updated curriculum vitae with day-time telephone number and contact details of three work-related referees only through OR (If it is possible, attach photocopies of the most relevant educational certificates/testimonials). Applications should reach NRC latest by February 05, 2020 at 5:00 pm.

NB: only shortlisted candidates shall be contacted.

“Female candidates are strongly encouraged to apply and on-the-job training will be provided!”

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