About :

KAKI PLC is an official dealer and assembler of ISUZU in Ethiopia. It is also engaged in different business lines including import, export, metal fabrication, after sales services, and cargo freight transport operations. The company wishes to employ a qualified professional for the position Data Encoder.

General Duties and Responsibilities:

The Data Encoder is responsible for receiving completed information from each respective department of Finance, Inventory Control and other supporting departments; compile data’s and enter to database. He/she is responsible to file and organize soft and hard copy of documents for each transaction in a manner to ERP (Enterprise Resource Planning) software requirement set by the company. He/she has to prepare notes on data entry progress and submit periodical report.

Major Duties and Responsibilities:

• Receive completed documents from each respective department of Finance, Inventory Control and other supporting departments.
• Compile and sort data, enter data to ERP (Enterprise Resource Planning) software, review data before final saving in the system, and saving data’s.
• Scan, organize, save and file all soft copy and hard copy documents of each transaction in the form of database.
• Update each transaction on ERP software on a daily bases; and give feedback to respective departments about the accuracy and reliability of data’s.
• Maintain records such as receiving and issuing vouchers, orders and other related documents in appropriate places and with due care.
• Make monthly reconciliations of stock items with the records of Finance Department stock balances.
• Prepare notes on data entry errors, calculations, other comments; and submit reports to immediate supervisor.
• Prepare backup of data with knowledge of Information Technology Department.
• Using computerized inventory records prepare daily, monthly, quarterly, and yearly reports as necessary.
• Performs other job related duties and responsibilities as assigned by the immediate supervisor.

Qualification                    : B.Sc. Degree or Diploma/Level IV in Information Technology, Procurement & Supplies Management, Secretarial Science or Accounting

Work Experience            : 1 year for B.Sc. Degree or 2 Years for Diploma/Level IV with relevant experience; preferably working on ERP (Enterprises Resource Planning) software

Required Competence    :  Excellent typewriting and computer application utilization skill