Data Encoder

at BGI Ethiopia
Location Addis Ababa, Ethiopia
Date Posted June 23, 2020
Category Administration
Job Type Full-time
Currency ETB


Purpose of the job

Under the close supervision of the garage chief, he/she enter data from various source documents into the computer system for storage, processing, and data management purposes. Organize report and distribute to the concerned

Main duties & responsibilities

  • Enters data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
  • Accurately and efficiently encode all data that needs organizing and recording
  • Confirm that entered data accurately aligns with original documentation.
  • Organize and maintain original paper evidence
  • Assure files are properly prepared and saved to backup drives.
  • Transcribe, scan, or photocopy hard copy documents and forms as needed.
  • Self-audit work checking for errors or duplication.
  • Organize files in a logical and manageable fashion.
  • Adhere to and meet set schedules and deadlines.
  • Input, track, and maintain all encoded data and records
  • Perform any other office tasks that management requires assistance with (sending emails, answering phones, etc.)
  • Report any major errors or inconsistencies to upper management.
  • Maintain report logs of in-progress and/or completed work.
  • Entering data into database software and checking to ensure the accuracy of the data that has been inputted.
  • Preparing and sorting documents for data entry.
  • Resolving discrepancies in information and obtaining further information for incomplete documents
  • Creating data backups as part of a contingency plan
  • Responding to information requests from authorized members
  • Testing new database systems and software updates.
  • Organize and distribute reports to concerned.


Other Health, Safety, and Quality Responsibilities:

  • Ensure all quality system procedures are being implemented and records kept in the section.
  • Ensure a safe working environment by contributing to the implementation Of Health and Safety policy, systems and procedures
  • Using personal security systems within the workplace according to practice guidelines.
  • Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks.
  • Keeping own work areas and generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holder’s role
  •  Take immediate and appropriate steps to investigate and rectify any risks to health and safety arising from the work activity and report to the concerned department.

Job Requirements

  • Computer literate with experience using Microsoft Suite and other data entry programs (Excel, Access)
  • Can encode data with speed and accuracy
  • Ability to quickly process and organize information
  • High attention to detail
  • Adept at file management (both digitally and manually)
  • Able to effectively time-manage and prioritize tasks


Expected Education and Experience

  • 2 years’ experience in related work
  • Knowledge of Automotive technology is preferable.



Applying Instructions

Interested applicants who fulfill the above criteria can submit their CV and application letter online at within 5 working days effective from the announcement of this notice.

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