INTERNAL AND EXTERNAL VACANCY ANNOUNCEMENT

                                                                                               For

                                                                             Deputy Field Coordinator

Country Office: Ethiopia

Work Base: Waghimra-Sekota

Availability: As Soon As Possible

Salary Scale: EMS09

Salary and other benefits:

Insurance - (Life, Group Personal Accident, and Medical Insurances are covered upon the organization policies).

Seniority Allowance – paid depending on the years of service.

                       Female candidates are highly encouraged to apply for this position.

About Action Against Hunger

Action Against Hunger-USA is a global humanitarian organization that takes decisive action against the causes and effects of hunger. We save the lives of malnourished children and we enable entire communities to be free from hunger. With more than 8,000 staff in over 50 countries, our programs reached 17 million people in 2019.

About the Country Program in Ethiopia

Action Against Hunger has been operational in Ethiopia since 1984 responding to both chronic and acute needs through a multi-sectoral strategy where nutrition, Food Security and Livelihoods, WASH, and Mental Health and Psychosocial Support activities are integrated to have a meaningful impact on people’s resilience. Action Against Hunger currently operates in 5 different regions (Oromia, Somali, Amhara, Benishangul Gumuz, and Gambella) with a portfolio of 20m USD/year of emergency, resilience building, research, and innovation programs. We have a country team of around 600 staff in 17 regional and satellite offices. Our main donors in Ethiopia in 2020/2021 are BHA, ECHO, Europaid, UNHCR, UNICEF, GFFO, BPRM, SIDA, EHF, WFP, CIAA, and others.

General Assignment:

I.    Summary of position

Action Against Hunger is working in the Amhara region, Wag Himra Zone in all Woredas since 2011. Since this time, Action Against Hunger supported Wag Himra communities with numerous lifesaving and development projects.  Currently, we are implementing 5 projects in 5 Woreda’s Sekota, Abergelle, Gagibilla, Tsagibji, and Ziqualla. The Deputy Field Coordinator will respond to Support the Management and coordination of the base and the sub-base(s) to maximize Action Against Hunger impact and address the needs within the area.

The Deputy Field Coordinator role’s purpose, engagement, and delivery are:

Purpose

The Deputy Field Coordinator will be responsible for overall Support the base management and coordination in all areas of implementation in the base. Ensuring support and program departments are running their activities as per the organizational procedures and all policies are respected. Support Field coordinator on safety and security issues in the base and the absence of field coordinator responsible, to manage all the security-related issues in the base with the coordination of capital office.

Engagement

The Deputy Field Coordinator will communicate and coordinate with the Field Coordinator; capital office, all managers both support, and program and all employees.

Externally, s/he will develop and maintain excellent relationships with donor agencies, partners, and other INGOs in Ethiopia in the absence of the Field Coordinator.

Delivery

The Deputy Filed Coordinator will oversee the quality and timely reports of the project, in line with donor rules, regulations, and standards.

II.    Essential job duties

• Supervise, manage, coordinate, and support the finance, HR, and logistics departments.
• Ensure financial and logistics compliance of Action Against Hunger and donor procedures.
• Participate during the development of PPP /SP and procurements are in line with it.
• Together with the FC, closely monitor Budget Follow-Ups and ensure costs of Programs and support departments are accurately captured and projections are properly done for full budget expenditure.
• Follow up closely on the timely delivery of requested materials.
• Support the Base HR department ensuring proper implementation and adherence to HR policies, procedures, and guidelines, ensuring that all staff is sensitized, understand, and adhere to Action Against Hunger policies.
• Work closely with MEAL Senior Officer and Support Head of Department to support the production of quality internal and external program reports.
• Ensure fleet management (integrated weekly movement plans are considering limited resources, ensure ACF-USA vehicles adhere to ACF-USA driving rules, fuel security stock … )
• Ensure proper and timely vehicle and generator maintenance.
• Ensure support department reports, inventories, and timely submission.
• Closely monitor and visit sub-base (interchangeably with FC).
• Assist security management (networking, reporting…).
• Representation of ACF-USA with the authorities at Woreda, Zonal and regional level as delegated by FC.
• Back up FC during the absence of FC due to meetings, field visits, or leaves.

III.    Supervisory Responsibilities

• Manages support departments (HR, Finance, and Logistics)

IV.     Gender Equality Commitments  

• Foster an environment that supports the values of women and men, and equal access to information.
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sexual orientation, disability, religion. race, color, ancestry, national origin, age, or marital status.
• Value and respect all cultures.

V.      Fiscal Responsibility

• N/A

VI.      Physical Demands

• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread their own work accurately so that only minor corrections are needed on an infrequent basis.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

I.      Working Conditions, Travel, and Environment

The duties of the job require regular job attendance at least five days per week in areas of intervention and. Must be available to work outside normal office hours or on the weekends as required.

Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high-security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.

II.      Required Qualifications and Professional Experience

• Bachelor's degree in humanitarian related fields and five years of experience in managing operations and programs. Experience in international NGO's and emergency programs is advantageous.

III.         Required Skills & Competencies

• Computer skills in Word, Excel and Outlook and Microsoft office package,
• written and spoken English,
• Good relation and diplomatic qualities,
• analytical capacity,
• Capacity to organize work and supervise teams,
• Problem-solving skills,
• Good in communicating with people and in building strong team spirit,
• willingness to work and live in a difficult operating environment.
• Knowledge of the intervention context and ability to anticípate contextual changes;
• Capacity to understand a situation and show authority where needed;
• Rigour;
• Integrity;
• Excellent multitasking skills;