|Location||Addis Ababa, Ethiopia|
|Date Posted||March 23, 2022|
|Category|| Logistics |
|Job Type|| Full-time |
Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.
HI, Humanity & Inclusion is an independent and impartial aid and development organisation with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.
Since the organisation was first founded in 1982, we have set up development programmes in more than 55 countries and responded to many emergencies. Today we have a budget of around 150 million euros, with 3500 employees worldwide.
HI has been providing humanitarian in Ethiopia since 1986, with an effort to link relief, rehabilitation and development through a resilience-building.
In view of the humanitarian crisis taking place, HI Ethiopia designed a global strategic operational framework to address the identified needs: Integrated approach between Mental Health and Psychosocial Support, Protection, Inclusive Humanitarian Action and Functional & Physical Rehabilitation, to improve access to services and wellbeing of the conflict affected populations including the most vulnerable and persons with disabilities.
Reporting to the Operations Manager, the Emergency Logistics Expert ensure the efficient management of logistics resources for the area of intervention under his or her responsibility.
He or she is the point person for the Operations Manager and as such informs him or her of any problems that fall within his or her remit and suggests solutions.
He or she is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the principle of professional development.
Mission 1 : Management
• Manager as a role model: embodies HI’s values on a daily basis.
• Manager as coach for meaning: understands the strategy, makes it explicit, translates it into operational objectives for his or her team, leads the necessary changes. Gives meaning to each management action. Encourages inter and intra departmental exchanges of practice. Encourages innovation and risk-taking. Fosters team spirit and teamwork to ensure the necessary synergies between the divisions.
• Operational manager: organises the operational management of his or her team, structures the work around identified processes, steers performance and facilitates the resolution of problems.
• Manager 1st HR&Coach: contributes to the development of his or her staff, creating the conditions for their commitment, professionalism and attachment to HI. Ensures compliance with the code of conduct of institutional policies, the state of mind and the expected individual and collective behaviour.
• Provides individual and collective recognition;
• Develops his/her staff‘s ability to work autonomously:
Mission 2: Directs Logistics action plan defined in the Operational Strategy
• Drives logistics strategy and functioning through the active promotion of HI’s institutional policy and directives and the optimisation of its resources.
• STRATOP: contributes towards the revision and implementation of the Operational Strategy (StratOp) within his or her field of activity and geographical area and in line with objectives;
• RISKS: produces and updates the risk map for his or her area of responsibility and proposes and implements corrective mitigation measures;
• INCIDENTS: contributes to and follows up on incident reports for his or her area of responsibility;
• INDICATORS: produces, compiles and analyses the data in the logistics dashboard for his or her geographical area;
• REPRESENTATION: represents HI externally on logistical issues concerning his or her geographical area (e.g. forums, operational and strategic alliances); develops the local partnerships necessary for his or her field of activity.
Mission 3 : Deploys HI’s standards and contributes to its expertise and accountability within his or her remit:
• STANDARDS: ensures compliance with and application of HI standards for his or her entire professional field with regard to policy, processes and tools;
• LOCAL ADAPTATION: adapts and contextualises these standards to meet local conditions and regulations;
• INTERNAL CONTROL: supervises internal control in his or her fields of activity;
• ACCOUNTABILITY: guarantees compliance with and the application of internal rules and the rules of institutional donors in his or her fields of activity
Mission 4 : Operational implementation of logistics
Diagnostic phase – Contextual analysis:
• Identifies regulatory requirements (donors, transport, customs, etc.);
• Analyses the logistics context of the area of intervention (evaluation of logistics capacities, table of logistics problems, ICQ, Log performance);
• Evaluates the capacities of available and mobilisable resources (human and material) in the area of intervention;
Design phase – Resources planning:
• Designs a logistics chain adapted to the area of intervention (costs, quality, deadlines);
• Contributes to establishing the activity schedule for the area of intervention
• Helps to define the material resources necessary for ensuring the feasibility of the area of intervention; ;
• Defines the impact of logistics needs on the budget of the area of intervention (logistical support):
• Defines the impact of the requirements of the projects in the area of intervention on the budget;
• Anticipates derogations;
• Structures the human resources concerned by logistics.
Launch phase – Procurement planning
• Defines the procurement plan and purchasing strategy;
Mission 5 : Facilitates the Logistics profession’s development on his or her programme and contributes towards the development of the Logistics profession across the organisation
• Facilitates the development of the logistics profession in his or her geographical area and contributes towards the development of the Logistics profession across the organisation
• Contributes towards the facilitation of the profession’s development at the organisation’s global level (community of practice);
• Helps to develop a pool of local talent (holds technical interviews with the candidates and formulates recommendations; identifies training requirements).
Mission 6 : Emergency Preparedness and Response Responsibilities & provides adequate support for emergency responses in his geographical area
• Participates in analysing the emergency response capacities of the programme and team in his or her area;
• Leads the emergency preparedness actions in his/her department and, in case of emergency, reorganizes the priorities of his/her team according to the humanitarian imperative, in order to ensure HI’s quick and efficient response.
• Support the Ops Manager in operational security by ensuring the logistical set-up falls in line with the access & security strategy; implement the risk prevention elements in HI buildings (fire extinguishers, first aid kits, etc.) and a contingency plan according the risks assessment.
• Follow the HI directive regarding the safety management
• In the event of an emergency response, mobilises his or her unit and adapts procedures: team sizing, line management, coordination and communication mechanisms, ARCI, reporting, etc.
• Strengthens external coordination and collaboration with other organisations working in the program area concerned.
Bachelor’s or Master’s degree in logistics, supply chain or equivalent
Professional experience of 5 years minimum in a logistics position, including at least three year as field logistician in emergency setting with an INGO,
Work experience with several departments, sites and countries
Skills (knowledge, abilities required for the position, refer to skills repository document) :
Practices on training design, planning and roll-out
Project planning, reporting and processes experience
Practices on change management
Command of English
Being capable of helping team members to progress: developing his/her staff‘s ability to work autonomously
Knowing how to position oneself so things can move forward
Knowing how to simplify and prioritise
Good organization skills, flexibility and adaptability
Autonomy, diplomacy, rigour.
Curiosity on new training technologies
Capacity to mobilize a user community
Ability to work in isolated area
At HI, the conditions offered are up to your commitment and adapted to the context of your mission. Particular attention is paid to health issues and your personal situation.
We offer an induction and training path adapted to our staff members and we have a HR policy oriented toward mobility and professional development.
• 6 months international contract starting from April 2022
• The international contract provides social cover adapted to your situation:
•Unemployment insurance benefits for EU nationals
•Pension scheme adapted to the situation of our employees: If you already have a personal pension scheme HI will contribute at the same level of your personal monthly contribution with a maximum of 272.53€/month ; If you do not have a personal pension scheme, we will open a private pension account with your contribution of 272.53€/month and a contribution of HI of the same amount
•Medical coverage with 50% of employee contribution o the subscription
•Repatriation insurance paid by HI
• Salary from 2800€ gross/month upon experience
• Perdiem : 515 € net/month – paid in the field
• Hardship allowance: 500€/ month
• Paid leaves : 25 days per year
• R&R : according to the level of the mission: 5 days every 6 weeks
If you are resident in the country: local package