ERNE Admin &HR Officer

at Concern Worldwide
Location Gondar, Amhara, Ethiopia
Date Posted July 22, 2020
Category Administration
Human Resource / HR
Job Type Contract
Base Salary 22042
Currency ETB


Ø  Maintain and update all official personnel files and records for the programme on a regular basis;

Ø  Prepare monthly staff list report of all  field offices  and reports for Head office and other relevant departments;

Ø  Provide timely update to relevant departments particularly finance of any staff changes such as employment, promotion, resignation, transfer etc.;

Ø  Maintain and regularly update data of staff family/dependents to ensure proper utilization of the medical scheme;

Ø  Renew staff employment contracts accordingly and follow up staff contracts that are on probation and temporary basis;

Ø  Provide support and advice to line managers and employees regarding HR issues;

Ø  Provide support and advice to woreda offices Admin Officers for any HR related issues;

Ø  Facilitate all recruitment, transfer, promotion, resignation and related processes and document all accordingly.

Ø  Ensure all job vacancy notices are posted on the relevant notice boards within Concern Offices and provide vacancy notices to newspapers for postings on time and liaise with them.

Ø  Update all recruitment information and file following completion i.e. short listed and non-short listed CVs, exam results, interview results etc.

Ø  Preparing contract and other relevant documents for new employees.

Ø  Participating in short listing, testing and interview of position below grade I at program Office level;

Ø  Communicate/inform applicants who are not successful on their interview and/or written exam on time;

Ø  Organizing induction programmes for new staff joining Concern in consultation with concerned departments;

Ø  Provide briefing on PDR for new staff members and assist existing staff in completing their PDR;

Ø  Compile training needs of individual staff and develop annual training plan

Ø  Maintain and update staff training and development information and records;

Ø  Follow up and make sure that staff under your supervision have accomplished their obligation and execute their daily routine duties well including security of the office

Ø  Ensure that the offices & the compound are clean, the toilets are properly working and clean and conducive for working ;

Job Requirements

Ø  BA Degree Management, Human resource Management, business Management with minimum of three years or Diploma five years relevant experience

Ø  NGO experience in emergency projects is an advantage

Ø  Good communication and report writing skills

Ø  Ability to communicate effectively in both oral and written English.

Ø  Good interpersonal skills and team player with sensitivity to cultural diversity

Ability to work under pressureCompetencies:

Knowledge of participatory approaches

Ø  Ability to work with teams at distance and good team player

Ø  Experience in providing training and capacity building for staff Ability to plan own work, set priorities, complete work under pressure or when faced with competing demands and report

Ø  Strong interpersonal and communication skills

Computer proficiency


Applying Instructions

Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy. Please note that no need to submit your supporting documents at this stage: OR  Apply in person at our Office in Kombolcha

Phone call is strictly forbidden. Only short listed candidates will be contacted

Concern Code of Conduct and its Associated Policies

Concern's Code of Conduct (CCoC) and its associated policies; the Programme Participant Protection Policy, the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy have been developed to ensure the maximum protection of Programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, contractors, visitors to the Programme and partner organizations, and the standards of behavior expected of them.  In this context staff have a responsibility to the organization to strive for and maintain the highest standards in the day-to-day conduct in their workplace in accordance with Concern's core values and mission. Concern's Code of Conduct and its associated policies have been appended to your Contract for your signature. By signing the Concern Code of Conduct you demonstrate that you have understood their content and agree to conduct yourself in accordance with the provisions of these two documents. A breach of this policy will result in disciplinary action up to, and including, dismissal.

Women are highly encouraged to apply

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