Ø  Maintain and update all official personnel files and records for the programme on a regular basis;

Ø  Prepare monthly staff list report of all  field offices  and reports for Head office and other relevant departments;

Ø  Provide timely update to relevant departments particularly finance of any staff changes such as employment, promotion, resignation, transfer etc.;

Ø  Maintain and regularly update data of staff family/dependents to ensure proper utilization of the medical scheme;

Ø  Renew staff employment contracts accordingly and follow up staff contracts that are on probation and temporary basis;

Ø  Provide support and advice to line managers and employees regarding HR issues;

Ø  Provide support and advice to woreda offices Admin Officers for any HR related issues;

Ø  Facilitate all recruitment, transfer, promotion, resignation and related processes and document all accordingly.

Ø  Ensure all job vacancy notices are posted on the relevant notice boards within Concern Offices and provide vacancy notices to newspapers for postings on time and liaise with them.

Ø  Update all recruitment information and file following completion i.e. short listed and non-short listed CVs, exam results, interview results etc.

Ø  Preparing contract and other relevant documents for new employees.

Ø  Participating in short listing, testing and interview of position below grade I at program Office level;

Ø  Communicate/inform applicants who are not successful on their interview and/or written exam on time;

Ø  Organizing induction programmes for new staff joining Concern in consultation with concerned departments;

Ø  Provide briefing on PDR for new staff members and assist existing staff in completing their PDR;

Ø  Compile training needs of individual staff and develop annual training plan

Ø  Maintain and update staff training and development information and records;

Ø  Follow up and make sure that staff under your supervision have accomplished their obligation and execute their daily routine duties well including security of the office

Ø  Ensure that the offices & the compound are clean, the toilets are properly working and clean and conducive for working ;

Ø  BA Degree Management, Human resource Management, business Management with minimum of three years or Diploma five years relevant experience

Ø  NGO experience in emergency projects is an advantage

Ø  Good communication and report writing skills

Ø  Ability to communicate effectively in both oral and written English.

Ø  Good interpersonal skills and team player with sensitivity to cultural diversity

Ability to work under pressureCompetencies:

Knowledge of participatory approaches

Ø  Ability to work with teams at distance and good team player

Ø  Experience in providing training and capacity building for staff Ability to plan own work, set priorities, complete work under pressure or when faced with competing demands and report

Ø  Strong interpersonal and communication skills

Computer proficiency