DCEO Executive Assistant will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. Specific responsibilities include;

• Conserves DCEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
• Maintains DCEO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

• Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
• Prepares reports by collecting periodic reports from concerned internal bodies and analyzing information.
• Represents the executive by attending meetings in the DCEO’s absence and speaking for the DCEO.
• Maintains customer confidence and protects operations by keeping information confidential.
• Completes projects by assigning work to clerical staff and following up on results.
• Secures information by completing database backups.
• Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.
• Responsible for office management and documentation.
• Responsible for taking minutes.

• M.A. Degree/B.A degree in Economics, Management and other related business fields with proven 3 or 5 year experience as an executive assistant or other relevant administrative support experience.
• In-depth understanding of entire MS Office suite.

Skills

• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
• Scheduling
• Coordination Experience
• Attention to Detail
• Trustworthiness
• Multitasking