Executive Secretary

at Getasew Ayalew Import Export
Location Addis Ababa, Ethiopia
Date Posted October 16, 2020
Category Business Administration
Economics
Management
Job Type Full-time
Currency ETB

Description

  • Sector/Function: Secretary

    Department: HR & ADMIN.

    Division: HR & ADMIN.

    Reporting To: Chief, HR & ADMIN. EO

    Duty Station: Head Office

    Purpose of the Job:

    • To provides outstanding administrative support and performs numerous duties by including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.

    Key Result Areas:

    • Support high-level executives.
    • Relay directives, instructions and assignments.

    Main Duties and Responsibilities:

    • Provide administrative and clerical support to CEO/DEPUTY CEO as well as departments.
    • Schedule meetings and arrange conference/meeting rooms.
    • Alert CEO/Deputy CEO about appointment cancelations or new meetings.
    • Prepare correspondence and stuff mail into envelopes.
    • Arrange for outgoing mail and packages to be picked up.
    • Prepare statistical reports, spreadsheets, greet and receive visitors.
    • Prepare confidential and sensitive documents.
    • Coordinate the overall office management activities.
    • Determine matters of top priority and handle accordingly.
    • Prepare agenda for meetings, takes and transcribes dictation.
    • Help prepare office budget, Plans events and volunteer activities.
    • Maintain the overall office procedures.
    • Coordinate and manage travel, schedule and information requests, travel arrangements; compiles and maintains travel vouchers and records.
    • Operate office equipment, such as photocopy machine and scanner.
    • Relay directives, instructions and assignment to executives.
    • Receive and relay telephone message
    • Direct the general public to the appropriate staff member.

    Job Requirements

     Qualification and Experience:

    • Master’s degree in management, business management, economics or related fields with five (5) years of demonstrated experience

    OR

    • Bachelor’s degree secretarial science and office management, business management, economics or related fields with seven (7) years of demonstrated experience

Applying Instructions

  • Interested and qualified applicant should apply through the email below
    Note: Make the subject line of your email "Executive Secretary "
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