Executive Secretary & Admin Assistance

Location Addis Ababa, Ethiopia
Date Posted August 16, 2021
Category Administration
Job Type Full-time
Currency ETB


Job Summary

Responsible for supporting high-level executives and management or entire departments. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.

Detail Duties & Responsibilities

  • Acting as the point of contact between the executives and internal or external clients
  • Assist the General Manager extensively
  • Greet visitors and determine whether they should be given access to specific individuals..
  • Alert manager about cancelations or new meetings
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
  • Prepare agendas and make arrangements for committee, board, and other meetings.
  • Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Prepare responses to correspondence containing routine inquires
  • Manage information flow in a timely and accurate manner
  • File and retrieve corporate documents, records, and reports.
  • Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
  • Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
  • Organizing meetings and booking meeting rooms
  • Handling correspondence directed to managers
  • Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
  • Making travel arrangements and detailed travel itineraries
  • Producing reports and presentations
  • Manage the CEO’s calendar and set up meetings
  • Maintaining filing system, and looking for ways to improve current systems
  • Take minutes during meeting as my be needed

Job Requirements

Education & Related Work Experience

  • First degree in Secretarial Science, Management and other related filed and Minimum 4 years work experience as Executive Assistant, Personal Assistant or similar role.

 Key Skills

  • Superior skills in computer applications
  • Ability to multitask and priorities tasks
  • Excellent time management skills
  • Well-developed organizational skills
  • Attention to detail
  • Great verbal and written communication skills; English language proficiency is highly desirable
  • Professional discretion


Applying Instructions

Interested and qualified candidates should send ONLY updated CV and application letter via tajirrealestatefinance1@gmail.com

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