Job Summary

Responsible for supporting high-level executives and management or entire departments. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.

Detail Duties & Responsibilities

• Acting as the point of contact between the executives and internal or external clients
• Assist the General Manager extensively
• Greet visitors and determine whether they should be given access to specific individuals..
• Alert manager about cancelations or new meetings
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Prepare responses to correspondence containing routine inquires
• Manage information flow in a timely and accurate manner
• File and retrieve corporate documents, records, and reports.
• Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
• Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
• Organizing meetings and booking meeting rooms
• Handling correspondence directed to managers
• Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
• Making travel arrangements and detailed travel itineraries
• Producing reports and presentations
• Manage the CEO’s calendar and set up meetings
• Maintaining filing system, and looking for ways to improve current systems
• Take minutes during meeting as my be needed

Education & Related Work Experience

• First degree in Secretarial Science, Management and other related filed and Minimum 4 years work experience as Executive Assistant, Personal Assistant or similar role.

 Key Skills

• Superior skills in computer applications
• Ability to multitask and priorities tasks
• Excellent time management skills
• Well-developed organizational skills
• Attention to detail
• Great verbal and written communication skills; English language proficiency is highly desirable
• Professional discretion