June 2021

 About Action Against Hunger

Action Against Hunger-USA is a global humanitarian organization that takes decisive action against the causes and effects of hunger. We save the lives of malnourished children and we enable entire communities to be free from hunger. With more than 8,000 staff in over 50 countries, our programs reached 17 million people in 2019.

About the Country Program in Ethiopia

Action Against Hunger has been operational in Ethiopia since 1984 responding to both chronic and Action Against Hunger has been operational in Ethiopia since 1984 responding to both chronic and acute needs through a multi-sectoral strategy where Nutrition, Food Security and Livelihoods, WASH, and Mental Health and Psychosocial Support activities are integrated to have a meaningful impact on people’s resilience.

Action Against Hunger currently operates in 5 different regions (Oromia, Somali, Amhara, Benishangul Gumuz and Gambella) with a portfolio of 20m USD/year of emergency, resilience building, research and innovation programs. We have a country team of around 600 staff in 17 regional and satellite offices. Our main donors in Ethiopia in 2020/2021 are: BHA, ECHO, Europaid, UNHCR, UNICEF, GFFO, BPRM, SIDA, EHF, WFP, CIAA and others.

General Assignments / Scope of the Role:

The Field Coordinator will provide strategic and operational leadership to overall technical and programmatic quality in intervention, compliance with donor rules and regulations, and the timely submission of all deliverables, including detailed implementation plan, monitoring plan, and report. He/she will be responsible for budget management, reporting, and management of the team, implementing the project, and the overall management of the security at field and regional level:

Purpose:

Under the direct supervision of the Country Director  and with the support of the Technical Advisers in the Capital Office the Field Coordinator will be responsible for overall management of the programs and support activities of the Wollega Base, effective implementation of the project including, reporting budget, project monitoring, and evaluation. She/He responsible for the security of the base and Continuous strategic analysis of the security and humanitarian context in Wollega.

Engagement:

The Field Coordinator will work closely with other departments in the base and capital teams internally.

Externally, build relationships with other organizations UN, NGOs at the field and regional level, local government officials, and community leaders in the program implementation area.

Delivery:

The Field Coordinator will support the timely tasks delivery with attention to the quality as per SOPs.  Organize project execution consistent with program objectives engaging counterparts and building reputation for quality design and reliable delivery in line with donor rules, regulations and standards

Essential job duties

•  Overall management of the programs and support activities of the Wollega Base

• With the support of the local PMs and the Technical Advisers in AA, participate and contribute to the development of new projects including feasibility, draft of concept notes and LFA (TAs in AA are in charge of proposal writing eventually)

• Support the PM in implementing a sound monitoring system (PMs are responsible for the monitoring of their project with the technical support of the TAs)

• Projects Management and supervision

• In collaboration with the Country HR Manager ensure that ACF’s Internal Regulation, Convention on social Benefits and working conditions and other policies are properly implemented and adhered to at all times.

• Make sure all projects have a Supply Plan that is checked before to proceed with purchases and orders. Make sure the Supply plan is respected or updated according to the need. Alert the Country Logistics Manager when the means are not fitting need (cars, telecoms etc.)

• Continuous strategic analysis of the security and humanitarian context in Sekota

• Analyse the regional security context using all available sources

• Alert Country Logistics manager and Country Director pro-actively on imminent risks and threats and suggest plan of action/ impact on operations in the base

• Advise the DCD/P and program departments in strategic programming with regards to impact of security on program activities

• Representation of ACF and liaison with Regional authorities in Sekota , UN, NGOs at field and regional level

• Participate in humanitarian coordination meetings at field level and at regional level, the latter in rotation with the country management team in Addis

• Participate in the organization and ensure successful donors field visit in collaboration with Country Director / DCD/P

• Lead negotiations and represent ACF with the following authorities BOFED, DPPB, ENCU, RWB, RHB especially for project agreement, extension, etc.

• Collaborate with the PM and Liaison Advisor in Addis in order to ensure timely production and submission of reports to local authorities at field level

• Monitor and supervise the general management of partnership relations; ensure smooth and fruitful communication with partners and all relevant actors; ensure support and assistance is available to partners in line with needs and requests;

• Review and validate the monthly base coordination meeting report and send it to Addis in a timely manner;

• Provide regular updates and reports to the Country director;

• Ensure the field team is closely informed about the country situation, social and political environment, evolution of the context and other relevant and non-confidential internal development;

• Ensure coordination between PMs in order to develop experience sharing, documentation and application of lessons learnt.

• Weekly coordination meeting notes, Regional security report, Donor reports (supervision)

• Authority reports (depending on nature either directly or in collaboration with Program and Liaison department)

• Stakeholder reports/ documentation (depending on nature either directly or in collaboration with Program and Liaison department)

• Supervising the timely production internal reports (Log, Admin, Finance HR, PMs)

Supervisory Responsibilities

• Directly line manage Logistics, Finance and HR base and PMs

• Ensure positive team spirit and intervene/ mediate in case of disputes

• Ensure regular and timely appraisals

• Ensure proper break planning and gap coverage

I.                    Gender Equality Commitments  

• Be strongly committed to Gender Equality and the Humanitarian Principals; Promote Gender Equality within the humanitarian and/or development work.
• Foster an environment that supports values of women and men, and equal access to information and career growth opportunities
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. race, color, ancestry, national origin, age, or marital status.
• Value and respect all cultures.

II.                  Sexual Exploitation and Abuse (SEA):

• Beware of minimum operating standards of SEA

• Protect and prevent others from SEA.

• Report SEA.

• Strictly compile with AAH child protection and SEA policies

III.               Fiscal Responsibility

• Ensure timely budget utilization of health and nutrition programs and project activities in liaison with base level finance colleagues and line manager etc. to ensure budget expenditure is in line with program/ project objectives, timeframe, within project tolerance level.

• Provide regular follow and support to health and nutrition staff, including nutrition and health supervisors and officers on ways to efficiently and timely utilize project resources, including project committed budget while ensuring the quality of expected deliverables.

IV.              Physical Demands

• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

V.                 Working Conditions, Travel and Environment

• The duties of the job require regular job attendance at least five days per week in Action Against Hunger Operational areas.  Must be available to work outside normal office hours or on the weekends as required.

• Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high-security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.

I.        Required Qualifications and Professional Experience

• Bachelor's degree in humanitarian related fields

• At least Five years of field experiences in operational management of humanitarian-development programs

• A proven track record on project management on one of the following topic (WASH, FSL, Nutrition,Protection and Gender) or a proven track record of support management of humanitarian-development project (Admin, Log, HR, Finance).

II.      Required Skills & Competencies

• Excellent capacity of strategic humanitarian context analysis

• Proven record of security and base management in development and  post-crisis settings

• Strong management skills and leadership, pro-activity

• Strong communication, networking and representation

• Basic knowledge of ACF programmes and procedures is advantageous

• Good team worker, facilitator and mediator

• Fluency written and spoken in English required

• Knowing the local language is mandatory