Finance & Administration Coordinator

at Village Enterprise
Location Melkadida, Ethiopia
Date Posted November 4, 2022
Category Administration
Job Type Full-time
Currency ETB


Organization Overview: Village Enterprise’s mission is to end extreme poverty in rural Africa through entrepreneurship and innovation. Village Enterprise targets the poor, provides business training, seed capital/startup funds and on-going mentoring to over 10,000 new entrepreneurs to start 3,000 enterprises each year. Since its inception in 1987, Village Enterprise has started over 40,000 micro-enterprises.

About the Job: 

Village Enterprise seeks a self- motivated, dynamic and result oriented individual to support management of field accounting and finance operations in Ethiopia-Somalia Region.

Purpose of Position: Effectively implement and coordinate the DREAMS Project's Finance & Administration function, ensuring that excellent financial practices that conform to Village Enterprise's internal controls and policies are in place and followed.

Duties & Responsibilities

Projects/Programs 25%

  • Ensure smooth implementation of the grant disbursement process, receipt generation, grant application review and proper filing after disbursements have been completed for the assigned projects.
  • Actively participate as part of the grant disbursement team
  • Provide support to project managers in preparing grant disbursement documentation and supporting in the development of disbursement schedule
  • Identify tools, resources, and best practices to help improve the project implementation
  • Field staff activities facilitation and workshops
  • Managing transport stipends, airtime and bi- weekly expenses for the assigned projects

General Finance 15%

  • Monitor operating expenditures as they compare to the annual budget and share the report
  • Processing of monthly payroll including timely payment of all statutory deductions e.g. Payroll Taxes and other deductions relevant in Ethiopia, Preparation and uploading of the approved payroll transactions to NetSuite.
  • Prepare US wire requests for country office operations
  • Supervise and support the F&A Associates
  • Undertake other financial and administrative tasks when necessary

Compliance & Safeguarding 15%

  • Supporting procurement processes as per the policy and ensuring that all documentation is provided
  • Ensuring taxes and other statutory deductions are paid on time
  • Responsible for ensuring VE accounting policies are stringently followed and educating staff on these policies as required.
  • Regular follow ups and provide support in developing mechanisms to ensure that advances have been issued and accounted within the required timelines and as per the policy.
  • Safeguarding: "Safeguarding at VE is everyone’s responsibility" Participate in the planning of the safeguarding visits for F&A staff once every quarter and also facilitate at least one safeguarding visit per quarter, and ensure compliance with VE’s safeguarding policies and Code of Conduct in all programs, operations and practices.

Net Suite 15%

  • Entering daily transactions & uploading supporting documents and monthly reviews and assist with reconciliations
  • Perform monthly reviews of all NetSuite transactions you have entered and make any required corrections prior to the closing of the books
  • Provide the appropriate financial information as requested by the staff.
  • Preparation of monthly project allocations

Reporting 10%

  • Perform reconciliations as designated by the Director of Finance and loading the same to Box
  • Cash on Hand reporting and uploading to Box
  • Preparing monthly Budget vs Actual reports and presenting to the management.

Audits 10%

  • Take a lead role in supporting the internal and external auditing processes
  • Ensure the audit documents requested are available in the allotted time
  • Once the audit is completed support in ensure that all documents are correctly refiled
  • Report any financial issues to the Finance Manager immediately

Administration 10%

  • Support the procurement process, certifying that VE is getting the best value for money on all related purchases
  • Monitor the Field Bills Calendar and ensure that all project’s bills/invoices are paid on time
  • Responsible for the proper supporting documents being attached to all payments and filed accordingly (invoices, PVs, budgets, etc.)
  • Tracking of projects’ equipment and documentation once it leaves the office
  • Manage and update the East Africa Asset Listing document
  • Support the proper maintenance of upkeep of office equipment

Living Our Values

Ubuntu: We serve people living in extreme poverty with respect, empathy, and dignity regardless of

ethnicity, gender, religion, or education level, and value our common humanity.

Passion: We believe passionately in our mission and the ability of people living in extreme poverty to improve their lives.

Integrity: We operate with the highest levels of integrity and trustworthiness.

Innovation: We value innovation as a means to reduce poverty and treat new ideas, new technologies, and new partners as opportunities to grow our impact.

Sustainability: We are committed to ensuring that our businesses and our organization are sustainable in the long-term.

Reporting to: Director of Finance

Job category: Mid-Level management

Duration: 1-year renewable contract

Start date: November 2022

Job Requirements

Knowledge, Experience and Other Requirements:


  • Must have a Bachelor’s degree in Accounting /Finance and a professional accounting qualification preferable level 2 CPA or ACCA Ethiopia
  • Three (3) years practical experience in Financial Accounting
  • Proficient in Microsoft Office, spreadsheet applications and computerized accounting systems
  • Good analytical, problem solving and facilitation skills;
  • Demonstrated experience in donor funded projects
  • Proficiency in Spoken and Written English, and Somali language


  • Results-orientated with excellent communication skills, as well as curiosity and initiative
  • Proactive and motivated with a strong commitment to VE’s vision, mission and values
  • Attention to detail and the ability to produce timely and accurate reports
  • Ability to work as part of team across different cultures

Core Competencies

  • High level of integrity and stewardship
  • Team work. Embraces team work and aspires and supports the ideals of working in a team work environment as a team champion
  • Passion to work in a rural community setting
  • Self-driven and highly motivated to deliver results within tight deadlines.
  • Positive attitude to work and to develop in a fast paced work environment
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