Finance & Administration Officer

at Abays Trading PLC
Location Addis Ababa, Ethiopia
Date Posted October 7, 2021
Category Accounting
Job Type Full-time
Currency ETB


Required: #2
Place of work:  for head office (Addis Ababa)
Summary of Role and Responsibilities
  • The Finance & Administration Officer will be responsible for all financial and administrative matters of the company and will report to and work closely with, the company management team. Besides, the Finance & Administration Officer will partner with the General Manager, to develop and strengthen strategies relating to finance across the organization. The Finance & Administration Officer shall at all time act in accordance with company law and current country policies. The responsibilities of the Finance & Administration Officer will include
Finance Management
  • Overall responsibility for all aspects of financial management and control.
  • Effective financial reporting for the company, in a timely, accurate, relevant manner.
  • Maintaining accounts general ledgers and processing monthly payroll.
  • Management of cash flow and preparation of monthly cash flow projections.
  • Preparation of quarterly management accounts for the management, statements analysis
  • Preparation of annual accounts to trial balance stage, and liaising with external auditor.
  • Preparation of annual budgets for submission to General Manager Office.
  • Management of Accounts Payable & Accounts Receivable as per the requirements.
  • Maintaining Fixed Asset registration and liaising with banks for all finance matters.
  • Management of the organization’s insurance policy.
  • Companies Registration Office compliance, Revenue compliance.
  • General office administration, staff development, implementation of relevant financial policies and procedures, in consultation with the General Manager,
Treasurer and the Audit
  • Ensuring confidentiality and professional integrity is upheld at all times.
  • Being flexible, adaptable and available to take on other tasks or duties as requested by the General Manager.
  • Creating employee files, arranging their documents as per the requirements
  • Identifying manpower’s gap, preparing job descriptions and posting vacancy
  • Answering employee questions with discussing concerned organs
  • Processing incoming mail from immediate supervisor/work team
  • Creating and distributing documents for concerned organs
  • Serving as a point of contact with benefit vendors/administrators
  • Maintaining employee data on computer system by updating and entering data
  • Setting appointments and arranging meetings for the company
  • Maintaining calendars of HR management team
  • Compiling reports and spreadsheets and preparing spreadsheets
  • Processing payroll, by ensuring vacation & sick time are tracked in the system
  • Facilitating resolutions to any payroll errors
  • Participating in benefits tasks, such as claim resolutions, reconciling benefits statements, and approving invoices for payment
  • Assisting concerned body’s on logistics, trials, costing, recruitment & security administration
Recruitment/New Hire Process
  • Participating in recruitment efforts
  • Posting job ads and organizing resumes and job applications
  • Scheduling job interviews and assisting in interview process
  • Collecting employment and tax information
  • Ensuring background and reference checks are completed
  • Preparing new employee files
  • Overseeing the completion of compensation and benefit documentation
  • Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
  • Conducting benefit enrollment process
  • Administering new employment assessments
  • Serving as a point person for all new employee questions
Record Maintenance
  • Maintaining current HR files and databases
  • Updating and maintaining employee benefits, employment status, and similar records
  • Maintaining records related to grievances, performance reviews, and disciplinary actions
  • Performing file audits to ensure that all required employee documentation is collected and maintained
  • Performing payroll/benefit-related reconciliations
  • Performing payroll and benefits audits and recommending any correction action
  • Completing termination paperwork and assisting with exist interviews
Qualities of Competent HR Assistants
  • Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
  • Must possess strong interpersonal skills
  • Must be able to communicate clearly, both written and orally, as to communicate with employees, members of the HR management team, and in group presentations and meetings
  • Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
  • Must be able to prioritize and plan work activities as to use time efficiently
  • Must be organized, accurate, thorough, and able to monitor work for quality
  • Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback

Job Requirements

  • BA/MBA-Degree in Accounting and Finance or in Business Administration with 3 years direct related work experiences for BA and 2 years for Masters.

Special Skills Needed

  • Excellent analytical and problem-solving skills.
  • Excellent verbal and written communication skills.
  • Excellent organizational and IT skills.
  • High levels of professionalism, initiative, energy, creativity and flexibility.
  • Have Quick Books experience an advantage.


Applying Instructions

Qualified candidates should submit the application letter and CV which is not more than 5 pages through:
The closing date for the application is OCT 15 2021.

Application forFinance & Administration Officer” in the subject line

NB. Only short-listed candidates will be contacted.

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