Finance and Grants Officer

at European Center for Electoral Support
Location Addis Ababa, Ethiopia
Date Posted August 17, 2021
Category Accounting
Finance
Job Type Full-time
Currency ETB

Description

Tasks to Accomplish

  • Keep track/recodes of all equipment assigned to the staff in the CECOE office. And for other activities such as ESR.
  • Provide the arrangements for required events in hotels like workshops, trainings, meetings, receptions, etc. in the framework of Danish Irish fund of CECOE/ECES projects.
  • Arrange for transportation for activities: Flight or ground travel in the framework of Danish Irish fund of CECOE/ECES projects.
  • Follow up on the real cost reimbursement for the selected 4 CSOs to directly deliver activities on Voter Education.
  • Contribute to the smooth daily running of all administrative functions in a timely fashion, and in accordance with the Mission’s regulations and procedures.
  • Custodian of petty cash for office expenditures; collect funds, make disbursements duly authorized and maintain cash ledger in line with the prevailing instructions and posting of transactions in SAP.
  • Provide general logistic support such as photocopying and scanning documents, taking care of vouchers
  • Maintain an efficient filing system for vouchers/financial documentation/receipts and ensure their timely filing in chronological order.
  • Verify invoices, supporting documentation and ascertain that the equipment, supplies or services they refer to were duly received or provided before proceeding with payment request.
  • Provide accurate financial tracking and record keeping of the daily projects’ financial activities.
  • Maintain a financial reporting system for the on-going projects so that project commitments and expenditures are tracked according to ECES standards.
  • Following up on clearance of advance payments.
  • Maintain an efficient filing system of all logistics and procurement supporting documents.
  • Ensure that all procurement made by CECOE/ECES is properly documented; copies of vouchers for payments and other supportive documents should be accurately filed and originals sent to Tunis procurement Unit.
  • Send original logbook to Procurement unit on monthly basis to ECES; monitor the usage of CECOE vehicle and report on regular basis to on fuel consumption and assigned trips

Type of Appointment: Special Short-Term contract; 3 months

Estimated Start Date: ASAP

Job Requirements

Requirements:

  • University Degree in Finance and/or accounting.
  • Work experience of minimum 2 years: working with CSOs and INGOs
  • Fluency in English and Amharic. Other Languages are an asset.
  • Mastery of Microsoft office tools (excel, word etc..)
  • Ability to travel within the country

 

Applying Instructions

Please send your CVs and Cover Letter to cecoe.jobs@gmail.com . Please note that potential candidates will be conducted even before the deadline, we encourage you to apply as soon as possible.

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