|Location||Addis Ababa, Ethiopia|
|Date Posted||December 27, 2022|
|Category|| Finance |
|Job Type|| Full-time |
Under the Supervision of the Deputy Chief of Party – Operations (DCOP - Ops) and the Regional Financial Controller and HR Manager, oversee the financial and HR activities of the Act to End NTDs | East Project in Ethiopia. The Finance and HR Manager will be responsible for the accounting and finance functions required to provide accurate and timely information on the financial status of the programme to the DCOP, regional office, home office and Senior Management Team (SMT). Organize and further develop financial and HR processes, manage the finance and HR officers, and provide coaching and training as required. The Finance and HR Manager will work closely with the COP, DCOP, technical staff and RTI regional and home office staff to develop an effective, efficient, and results-driven finance and HR team. Overall, the position will be split in to approximately 65% finance and 35% HR tasks.
Job Classification: Manager 1 / Sr. Professional 1
Job Grade: J10
Reports to: Deputy Chief of Party – Operations
Specific Financial Management and reporting Responsibilities (estimated 65% LOE):
- Oversee the financial functions of a large and complex USAID-funded project and ensures compliance with RTI and USAID policies and procedures.
- Review transaction documents including check payment voucher, petty cash payment voucher, journal voucher and travel advances and reimbursement payments.
- Works closely with DCOP- Operations, technical staff, pertinent RTI home office staff and appropriate USAID staff when necessary to ensure project resources are effectively and efficiently budgeted, analyzed, disbursed, monitored and reported in achieving project objectives and results.
- Ensure petty cash expenses are recorded and supportive documentation is accurate and complete.
- Follow-up on project and travel advances settlements with staff to close outstanding accounts timely.
- Review and ensure monthly expenditure reports are coded properly and supporting documentation is submitted, as required by RTI financial regulations.
- Monitor and enforce compliance of financial procedures and policies of all project activities.
- Maintain strong internal process, reporting, and control systems in order to provide timely, consistent, and accurate financial information.
- Maintain accurate and complete records in accordance with International Public Sector Accounting Standards (IPSAS) and RTI’s financial and accounting policies and procedures.
- Submit monthly accounting reports (preliminary & final extracts) including trial balances, balance sheets, and P&L statements to project leadership and the RTI regional office.
- Review monthly payroll and ensure required withholdings (income tax, pension, etc.) and other benefits are properly managed.
- Supervise the bank account management, including transfers, balances, and authorized expenses.
- Prepare and submit monthly bank reconciliations to the RTI regional office.
- Review the monthly Value Added Tax (VAT) report and compile submissions to the Ethiopia Revenues and Customs Authority on behalf of RTI and its partners.
- Supervise the day-to-day activities of the finance and HR team.
- Analyze financial data and reports, identify problem areas, take remedial action where necessary and make recommendations to the DCOP-Operations.
- Facilitate the external annual government audit process and the preparation of financial statements for the audit. Lead the development of action plans based on audit recommendations and monitor progress on achievement
- Prepare Bi-weekly cash management requests based on the project’s cash needs.
- Lend financial support to other RTI projects in startup mode, as needed.
Specific Human Resources Responsibilities (estimated 35% LOE):
- Review, disseminate, and ensure full compliance with HR policy guidelines and the country employee handbook, in tandem with local labor laws, client rules and regulations, and RTI policies, values, ethics, procedures and strategies.
- Ensure effective implementation of the internal HR control framework and proper functioning of the HR policy framework.
- Disseminate home office and regional HR communication, priorities, and allocated tasks.
- Ensure strict adherence to RTI procedures in the selection and recruitment of temporary and long-term staff.
- Manage the recruitment process, including short-listing and screening candidates, setting up and participating in interview panels, advising on salary offers, and processing offers and deployment.
- Coordinate preparation of employment contracts through timely preparation and submission of Employment Administration Requests (e.g. personnel action forms and offer request memos).
- Provide advice on and ensure the proper implementation of the annual staff performance management processes, including performance planning, documentation of reviews, and end-of-year performance appraisals. Ensure deadlines for documentation and analyses are met.
- Foster staff learning initiatives in consultation with RTI Regional HR, including recommending and enrolling staff in short-term courses that are beneficial to the project and in line with individual learning plans.
- Helps clarify policies, procedures, and benefits listed in the Staff Handbook.
- Helps coordinate annual staff appraisal process, share best practices regarding this activity, and ensures quality results are met on time.
- Responsible on handling Monthly timesheets
- Coordinates local HR activities and works in strong partnership with Regional HR staff and other in-country HR staff as needed.
- Supervise the day-to-day work of the HR and Administration Officer.
- Perform other duties as needed.
Minimum Required Education & Experience
- Master’s degree and 10 Years of professional experience or Bachelor’s Degree and 12 Years of professional experience in Business Administration/Financial Management or equivalent combination of education and experience.
Skills & Abilities
- Full professional proficiency in Amharic and English with excellent oral and written communications skills is required. Working knowledge of other Ethiopian languages is a plus.
- Experience working as Finance and HR manager is required
- Advanced knowledge and prior experience using QuickBooks
- Experience working with USAID-funded projects
- Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
- Strong oral/written communication skills and ability to communicate at multiple levels in the organization
- Excellent financial and analytical skills
- Familiarity with international development operations and understanding of donor and governmental requirements
- Ability to build effective relationships with clients, peers, and stakeholders
- Demonstrated success managing and leading Finance and HR teams
- Strong organizational and interpersonal skills and ability to work in a team-oriented settings;
- Strong computer skills: Microsoft Office Applications
- Experience in financial management and human resource management
- Willingness to travel frequently in Ethiopia outside of Addis Ababa