MAIN OBJECTIVE OF THE POSITION

Execute administrative and finance related tasks and follow up of project accountancy to support the Project Finance Manager following  MSF standard and procedures, in order to ensure legal compliance and keep a strict control over monetary resources to achieve project objectives.

RESPONSIBILITIES AND TASKS

·        Implementing cash management procedures in order to ensure the highest control and security,  assisting the Project Fin/HR Manager in the prevision of monthly treasury and planning in order to en-sure the coverage of daily needs, advances on salaries, payroll, etc.

·        Processing the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity

·        Carrying  out all accounting tasks and activities, classifying, preparing and filing of all accounting pieces in accounting software, in order to ensure strict control of all expenditures and the reliability of statements and documentation.

·        Following up of all expiring rental contract dates and inform the Project Fin/HR Manager in order to leave enough time to arrange a renewal or look for some other alternative.

·        Making all administrative information available to the staff (posting, meetings, etc.), supporting  the Project Fin/HR Manager in translating documents into local language and assisting in meetings upon request.

Any other administrative task delegated by the Project Fin/HR Manager.
MSF Section/Context Specific Accountabilities

·        Perform coding and record cash transactions in the daily cash book according to the accounting procedure and software.

·        Check the validity of the invoices and that identification codes are correct.

·        Check the documentation and authorization to withdraw money from cash box (following authorization and approval procedure of the mission).

·        Control and monitor cash payments/income from the cashbox.

·        Make daily cash count for balance checking purpose and investigate the possible differences and their causes.

·        Perform monthly reconciliations with the supervision of Project Fin/HR Manager.

·        Carry out transfer request to replenish the cash box.

·        Issue MSF Payment and receipts.

·        Managing the payment perdiems , allowances, medicals reimbursement.

·        Follow-up cash advances and ensure they are duly refunded.

·        Prepare payments of salaries and allowances.

·        Establishes and follows up a planning of the timely payments (utilities, communication, ...)

·        Preparation of the financial documents for timely monthly sending to Coordination.

·        Makes sure that all legal financial requirements are respected in the payments (deduction of income tax, withholding tax, VAT, TIN numbers…)

Filling the gap of HR Assistant in case of absence or leaves

Application can be submitted/sent:

- in person, to MSF Spain Gambella Office (please indicate on the envelope: the vacancy title, your name and the specific location you are applying for)

- by email to msfe-gambela-admin-fin@barcelona.msf.org (please indicate on the subject box: the vacancy title, your name and specific location you are applying for)

Posting date: 15th of June 2020

Closing date:  21st of June 2020

Applications for this position are going to be evaluated in daily basis. We recommend interested candidates to apply immediately.

We strongly encourage qualified women candidates to apply.

Please note that only short-listed applicants will be contacted.