INTERNAL/EXTERNAL VACANCY

FH Ethiopia is a non-governmental organization engaged in relief and development activities. At FH, we operate under a set of guiding principles we call the “The Heartbeat”. This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty. FH Ethiopia would like to invite potential candidates to apply for the following position:

Position:                                 Finance Coordinator

Duty Station:                         Bahir Dar (with periodic travel to project sites)

Duration of Contract:           One-year contract, renewable (with 60 days Probation)

Closing date:                          July 4, 2020

PURPOSE OF THE JOB

The Finance Coordinator plays a key role in ensuring effective, efficient and professional operations of the Project Offices finances and ensures that the highest standards of financial record keeping and reporting to be achieved as per FH Ethiopia and Donors requirements and compliance are met. The Finance Coordinator will work together with the Deputy Finance manager for Financial Accounting and Reporting (FAR) to control and manage financial operation of FH Ethiopia at project levels.

POSITION IN THE ORGANIZATION

The Finance Coordinator directly reports to the Deputy Finance manager for Financial Accounting and Reporting (FAR). The position has a supervisory responsibility on Senior Finance Officers based in BahirDar.

ESSENTIAL TASKS AND RESPONSIBILITIES

1. Ensures efficient Cash management and transfers to the project offices.
2. Ensures the internal controls on cash management at project offices level are implemented.
3. Ensures entry of project offices monthly financial data to the accounting system in a timely fashion, meet established international accounting standards, comply with multiple Donor regulations and uploads to the MS Dynamics.
4. Assists the project offices in budget preparations, Cash Forecast Reporting, Monthly Cash Flow Requests, monthly budget variance explanations, etc.
5. Coordinates monthly financial report preparation between project offices and Country Office.
6. Ensures project offices transactions are properly coded and entered into MS Dynamics on timely by weekly basis.
7. Reconcile stock balance of projects for vehicle spare parts and fuel on monthly basis.
8. Reconcile cash balance with the system generated balance.
9. Follow up and reverse pre-payments monthly.
10. Prepare vehicle account clearing journals quarterly
11. Reviews project offices financial documents and reports any regularities,
12. Facilitates the process of internal and external Audits at BahirDar Office.
13. Regularly visits project offices and assists them in financial reporting and internal control related matters.
14. Conducts financial management and procedural trainings to project offices staff in consultation with the Deputy Finance manager for Financial Accounting and Reporting (FAR).
15. Provides Regular managerial support to the Bahir Dar Office and the Project Offices finances
16. Ensures yearend Accruals preparations and subsequent follow up
17. Prepare monthly liquidation report of Sub-grants (ADA&ORDA) and verify hard copy documents quarterly.
18. Closely work with project finance and admin officers and organize staff capacity building.
19. Performs other duties as assigned by the Finance Manager.

SAFETY AND SECURITY RESPONSIBILITIES

Ø  Encourages compliance of Safety and Security principles and policies of the organization by all staffs;

Ø  Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members. If possible, he/she should conduct briefing and training sessions himself/herself;

Ø  Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;

Ø  Encourages staffs to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human Resources.

GENDER RESPONSIBILITIES

Ø  Provide adequate time to staff to participate in gender sensitivity workshops and related events.

Ø  Through observation, interviews, and spot-checks, ensure that the staff planning, Implementation, monitoring and Evaluation process is gender sensitive.

Ø  Facilitate open and regular discussions with staff on about the work environment, policies, and values convenient to gender issues.

Safeguarding Policy: Food for the Hungry is committed to conducting its programs and operations in a   manner that is safe for all beneficiaries it serves. It is FH’s policy to create and proactively maintain an environment that prevents and deters any actions and omissions that put any beneficiaries, including children and the most vulnerable, at risk. All personnel are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy could result in disciplinary action up to and including termination.

EDUCATION AND EXPERIENCE

• MA/MBA or BA degree in Accounting;
• A minimum of 6 and 8years experience for MBA & BA respectively in a similar or senior finance position with an International NGO.
• Practical experience in using a wide range of accounting software including MS Dynamics, MS-Word and MS-Excel and other applications.
• Proven expertise with USAID/UN/OFDA rules and regulation on Procurement and Financial Management
• Must have a proven knowledge of Generally Accepted Accounting Principles, IPSAS and a practical knowledge of financial systems and internal controls.

OTHER REQUIREMENTS

• Demonstrated ability in analyzing financial documents, projections, expenditures, and accruals.

LANGUAGE SKILLS  

• Proficiency in English Language