ROLE PURPOSE:  

Coordinates and supervises the task of the Finance officer (1) and two Assistance Financial accountants and one interns - Data review and posting; prepares and circulates annual financial diary for month end tasks in Addis in line with SCI timescales; and develops timetable for reviewing and posting EtCo payment documents and maintain SCI standard coding structures, ensure monthly staff severance and Medical are recorded correctly, local tax remittances paid on a timely manner.  Ensures that all transaction is authorised by designated manager or BH; comply with the donor requirements; have complete documentation and comply with host country tax regulation

SCOPE OF ROLE:

Reports to: Head of Treasury and Disbursement

Staff directly reporting to this post: Finance Officer and Assistant Finance Accountant (2)

Dotted line relationship: Finance Coordinators & Finance Officers (Treasury and Disbursement), Reporting, accounting unit, Logistic, HR, Award, budget holders,

KEY AREAS OF ACCOUNTABILITY:

· Guides and supervises the two Assistant Finance Accountant and interns by coordinating activities and coaching them.

·       Work as a backup for the Finance Coordinator positions (Treasury & Disbursement)

·       Checking and certify the Purchase Request (Burn rate, DEA & NTC codes)

·       Daily review and posting of transactions using Agresso Account Payable (AP)                      module.

·       Ensure that Agresso transactions are posted with meaning full & precise description

·     Checking member control account (1178) and another country charge (2030) are authorized by relevant budget holders, source of code and attached the relevant supporting documents

·       Ensures that all transaction as minimum meet the following basic controls

·       All recorded transactions:-

§  authorised by designated manager or BH

§  comply with the donor requirements

§  have complete documentation

§  comply with host country tax regulation

·       Ensures that posted documents are properly listed and forwarded to documentation and archive unit

·       Ensures that all transactions are properly referenced in Agresso have clear audit trail to pick a transaction from Agresso and trace it back to the supporting documentation,

·       Work as a focal person the printing and availability of all SCI standard Vouchers/forms in CO and Field offices (Bank payment, Petty cash, Cash receipt, Withholding tax).

·       Ensure custody and safety of cash and other related CPO, cheques and telegraphic letters. Weekly and monthly cash counts including surprise cash count

·       Follow up Staff travel and programme advances are cleared on time

·       Ensure advance settlements are booked to the appropriate staff analysis ID and reconciled against the individual advance.

·       Enforce ER and CAM completed consistently by the Assistant Finance Accountants

·       Follow up outstanding cheques are cleared in the subsequent month

·       Update daily cashbook on the share folder and Payment tracker consistently

·       Ensure bank and cash transactions matched with the Agresso ledger and take corrective action to adjust before the soft close.

·       Responsible to book the local income with clear source of income code and supporting documents.

·       Monthly Review and posting Addis Guest house recharges with relevant code and supporting document.

·       Substantiate financial transactions by auditing documents.

·       Maintain customer confidence and protect operation by keeping financial information confidential

·       Accomplishes the results by performing the duty.

·       Contributes to team efforts by accomplishing related results as needed.

·        Advises and share concerns to Head of Treasury & Disbursement for any deviation or irregularities

·       Maintains the quality & integrity of all data entry in Agresso.

·       Be the point person for all data review and posting

·       Provides other ad-hoc financial information and reports as required by the Head of Treasury and Disbursement

·       Performs another related task as required

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

·       Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling Save the Children values

·       Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

·       Sets ambitious and challenging goals for themselves (and their team), take responsibility for their own personal development and encourages others to do the same

·       Widely shares their personal vision for Save the Children, engages and motivates others

·       Future orientated, thinks strategically

Collaboration:

·       Builds and maintains effective relationships, with their team, colleagues, members and external partners, and supporters

·       Values diversity, sees it as a source of competitive strength

·       Approachable, good listener, easy to talk to

Creativity:

·       Develops and encourages new and innovative solutions

·       Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

In order to be successful you will bring/have:

QUALIFICATIONS AND EXPERIENCE

·       Academic Qualification- Bachelor Degree from recognized University in Accounting or Finance

·       Minimum 5 years of related experience, out of which 2 years experience directly related to the post

·       Computer literate, particularly Agresso System

·       Other Requirements Knowledge of local laws of the country

·       Attention to details, Dead line-oriented, Time management and data entry

·       Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies

·       Fluency in English, both verbal and written, preferred

·       Commitment to Save the Children values

·       Teams, in the event of emergencies