| JOB SUMMARY: |
| Being accountable to the General Manager, the Finance Manager is responsible for the overall management of all financing functions/decisions such as identifying better sources of finance, making investment decisions, liquid assets management and others including ensuring the implementation of all financial systems, follow-up and supervising the financial recording and reporting,and budget management functions. |
| MAJOR DUTIES AND RESPONSIBILITY: |
| Being accountable to the General Manager |
- Follow up and make sure that, receipts, payroll and others are correctly issued and given to clients and all taxes (including value-added-tax, withholding tax, employee income tax, profit tax and all other taxes) are paid to the concerned authorities and that all necessary reports are done timely.
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- Follow up and make sure that all needed accounting documents and pads are issued by licensed printing press with all necessary permits and authorization from the tax authority. As well, follow up that all accounting documents and pads are distributed correctly to the head office and all branches, that are registered, stored and use correctly; that report is correctly done at the head office; and reprinting done on time before last pads to be used.
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- Follow up and make sure that all salaries (both to definite period employees as freelance and provisional or daily workers basis) are paid correctly and on time.
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- Make sure that land taxes, telephone, electric, water and all other payments are done regularly, correctly and on time.
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- Follow timely and accurate preparation and maintenance of accounts, financial report, annual budgets, and monthly cash flow forecast, including accounts for statutory bodies in accordance with statutory requirements, regulatory guidelines and established accounting standards.
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- Manage day-to-day operations of Finance Department, monitoring internal controls and developing effective and timely reporting process.
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- Follow up and make sure the preparation and submission of tax reports and payment to relevant tax authorities.
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- Liaise with internal and external auditors, local tax agents and local governing bodies.
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- Evaluate and enhance operational efficiency by implementing and monitoring good practice.
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- Creates financial models and spreadsheets, assembles and prepare financial and operational data, and develops written and graphical reports.
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- Conducts special analyses on financial and management issues as assigned; prepares reports covering complex financial and performance issues.
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- Develops and implements departmental financial policies, procedures, and performance standards related to primary assignments; coordinates with other departments to establish appropriate corresponding of hotels, tour and travel and the like policies.
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- Prepares hotels, tour and travel and the like area policy and procedure alternatives and recommendations; develops appropriate systems to implement recommendations.
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- Prepare and work on budget needed for each hotels and the tour operation and present each year ahead.
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- Reviews, audits, reconcile, and interpret monthly, quarterly and annual financial reports; as well setting up accounts and accounting system of the company and follow-up their implementation.
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- In coordination with the purchasing section, oversees the company’s purchase, including proactive satisfaction of statutory purchasing requirements.
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- Monitors hotels, tour and travel and the like needs, coordination of specific purchase activity, compliance with applicable policies and regulations, management of existing contracts to ensure fulfilment of contract requirements and timelines and coordination with organizational level contract management staff.
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- Monitors and administers cash management procedures.
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- Manages the finance staffs, including selection, training, development, performance management, appraisals, and coaching, ensuring that the goals and objectives set by the company are met.
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- Overseas the activities required for the accurate production and timely dissemination of financial reports including, but not limited to monthly financial statements.
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- Overseas the activities required to ensure the accurate and timely processing of accounts payable, purchase orders, petty cash, employee expense reports, cash control, payroll processing and total corporate payroll tax compliances.
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- Overseas the activities required to ensure accurate and timely management of all accounts receivable aging components including billings, cash receipts, etc; funding service management; closing period including federal and regional reports.
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- Responsible for corporate income tax compliance to assure the accurate and timely completion of all corporate income tax returns taking full advantage of all favourable tax codes.
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- Establishes and maintains systems and controls that verify the integrity of all systems, processes and data.
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- Serves as the focal point of interface with the external auditor to ensure that the auditor has access to all information and resources required to successfully complete annual audit requirements.
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- Actively participates in the strategic planning process as a member of the Management Committee by providing support of company initiatives, maintaining confidentiality, taking initiative to propose policies and programs that contribute to the company’s success, and accepting accountability for participation.
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- Sets a positive leadership example demonstrated through performance.
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- Conforms with and abides by all regulation, policies, work procedures, and instruction.
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- Reports weekly, quarterly and yearly financial statements, including financial status of every hotel. Check daily all hotels report and present to the General Manager supervise, give correction and communicates with the hotels daily.
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- Create and establish system and better reporting and controlling methods for the head office as well as for each hotel.
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- Follows seriously and carefully expenses, their records, their accuracy of hotels and departments sectors, etc.
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- Make sure all payments are done correctly, accordingly and timely; and that all unpaid amounts are refunded in 24 hours.
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- Make sure all cash collected correctly, accordingly and timely and supervise the daily cash use of the cashiers.
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- Make sure that all cash advances (tour expenses, purchases, and so on) are settled in 48 hours (from given date or return of a staff from a tour) and reports given weekly.
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- Facilitate internal and external audits and assist in all necessary activities.
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- Prepare business plans for banks and other institutions, when requested.
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- Ensure the development and utilization of sound financial systems, policies and producers.
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- Direct the company’s financial goals, objectives, and budgets.
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- Oversee the investment of funds and manage associated risks, supervise cash management activities, execute capital-raising strategies to support a company’s expansion, and deal with mergers and acquisitions.
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- Plan, direct, or coordinate the operations of the department.
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- Formulate policies and strategies for the department.
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- Plan the use of materials and human resources in the department.
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- Make certain the undertaking of all accounting functions including financial recording, posting, bank reconciliation, payroll preparation, etc.
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- Prepare annual and periodical financial plan and budget, financial statements and reports.
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- Ensure the proper custody of all accounting documents including checks, cash payment receipts, sales receipts and invoices, purchase invoices, purchase orders and others and accounting software.
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- Ensure that all the financial management systems and practices are performed in line with all government and the company financial laws and regulations.
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- Provide technical advises to the General Manager and Management Committee on overall financial management issues and during plan and budget preparations.
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- Build the capacity of the company, its technical and support personnel, implementing partners and other interested stakeholders in the area of financial management by providing training and other advisory services as needed, in collaboration with other departments.
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- Ensure the effective maintenance of Green Land Tour’s financial policies and procedures at all levels necessary.
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- Provide support to departments and sections when deemed necessary in preparation of plans and budgets and in ensuring budgetary and resource management.
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- Ensure financial integrity through an ongoing financial audit process and follow up on financial report compilation.
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- Approve and coordinate changes and improvements in automated financial and management information systems for the company.
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- Oversee the approval and processing of revenue, expense, and documents, department budgets, salary updates, ledger, and account maintenance and data entry.
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- Coordinate the preparation of financial statements, financial reports, special analyses, and information reports.
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- Develop and implement finance, accounting, billing, and auditing procedures.
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- Establish and maintain appropriate internal control safeguards.
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- Interact with other supervisors to provide consultative support to planning initiatives through financial and management information analyses, reports, and recommendations.
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- Ensure records systems are maintained in accordance with generally accepted auditing standards.
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- Develop and direct the implementation of strategic business and/or operational plans, projects, programs, and systems.
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- Assist in obtaining the necessary licenses and insurance required to start a business.
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- Analyze cash flow, cost controls, and expenses to guide business leaders. Analyze financial statements to pinpoint potential weak areas.
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- Establish and implement short- and long-range departmental goals, objectives, policies, and operating procedures.
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- Perform all other activities given by the General Manager.
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| QUALIFICATIONS: |
| Education and Training: |
- MSc or B.A. in Accounting and Finance.
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- Various training in accounting and finance as well as tour and hotel business.
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- Proficiency in writing and speaking, reading, researching, analyzing, and thinking logically.
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- Interested to work with people and be able to win the respect and confidence of others.
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- At least 2 years experience for MSc in Accounting and Finance or 4 years experience for B.A. in Accounting and Finance in Finance Manager Position, with extensive knowledge of tour and hotel business. Experience in strategic planning and execution.
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- Excellent training, coaching, mentoring, and team building skills.
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- Excellent verbal, written and representational skills.
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- Experience in tour and hotels and lodges Finance Managerposition is preferable.
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- Knowledge of contracting, negotiating, and change management.
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- Knowledge of finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles. Knowledge of federal and state financial regulations.
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- Knowledge of automated financial and accounting reporting systems.
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