|Location||Addis Ababa, Ethiopia|
|Date Posted||November 10, 2021|
|Category|| Accounting |
|Job Type|| Full-time |
The Ethiopian Women Lawyers Association (EWLA) is a not-for-profit Civil Society Organization (CSO) founded by Ethiopian women lawyers. It began its work in 1996 after being registered in 1995. It was re-registered as a charitable organization by the Charities and Societies Agency in 2010 as per the Charities and Societies Proclamation. Its vision is to see a country where women are equal to men. It also has the mission of promoting the economic, political, social, and legal rights of women and, to that end, assisting them to secure full protection of their rights under the Constitution of the Federal Democratic Republic of Ethiopia and other international human rights conventions. Since its establishment, EWLA has been working to achieve this vision and mission. EWLA has eight branch offices in Adama (Oromia Regional State), Bahir Dar (Amhara Regional State), Hawassa (SNNPRS), Asossa (Benishangul Gumuz Regional State), Gambella (Gambella Regional State), Dire Dawa City Administration, Jigjiga (Somali Regional State) and Semera (Afar Regional State). The Association has 54 volunteer committees that work at the zonal and woreda levels. The core program areas of EWLA include: Free Legal Aid Service, Public Education and Capacity Building, Research and Advocacy.
The Finance Officer ensures the accurate and complete financial, accounting and administrative operations of the organization through building and maintaining accepted systems and procedures for the organization as well as for its partners. S/he is responsible for helping to safeguard the assets and resources of the organization’s finances and administration management through the proper execution of accounting, resource management and administration while complying with Ethiopian accounting principles; financial regulations related to Ethiopian NGOs; and Ethiopian Women Lawyers Association (EWLA) financial policies. She/he is responsible for compiling, generating and submitting/sharing appropriate financial reports to internal and external users in a timely manner. Interested and qualified applicants who can fulfill the under mentioned criteria to apply by sending their Curriculum Vitae and application letter on email firstname.lastname@example.org for five working days counting from the day this announcement is posted.
Specific Roles and Responsibilities
The Finance Officer will:
- Oversee the day-to-day financial operations of the organization under the guidance of the Finance and Admin Manager and in compliance with Ethiopia’s generally accepted accounting principles, legislation guiding NGOs, and EWLA’s Financial policies;
- Ensure timely and accurate financial reports and practices including cash management, payroll, financial disbursements, ledgers etc.
- Responsible for entering financial information and maintaining all financial records of the organization.
- Maintain financial information, financial records, donor agreements, and staff contracts as required in the EWLA HR Manual and Financial Policies Manual; as well as the Record Retention Guidelines governing Ethiopian NGOs:
- Prepare and analyze the organization budgets in cooperation with Finance and Admin Manager and Senior Management Team, and make recommendations on expenditures to best manage the resources of EWLA; Provide financial inputs for project proposals, human resource management, logistics, travel, forecasting project budgets, and other activities;
- Maintain records by fund accounting and track expenses for grants/programs/projects; review and monitor expenditures to ensure that program funds are utilized;
- Provide input to the improvement and development of appropriate financial management policies, procedures and systems to safeguard resources and assets; and maintain the proper segregation of financial duties.
- Ensure the preparation, accuracy and timely submission of monthly, quarterly and annual financial reports of project budgets, expenditures, fund balances, and account balances;
- As required, create and maintain reports that comply with grant or contract agreements and ensure compliance with all aspects of EWLA’s policies and donor funding;
- Ensure all financial reporting is completed on time and submitted to the management and Donors;
- Check and verify all inventories and promote efficient management of organizational assets, including the maintenance of the fixed asset register, auditing the use of inventory tags, calculation of annual depreciation, and completion of Fixed Asset Disposal Certificates as needed; conduct an annual audit of fixed assets;
- Oversee the financial audits of the projects of the organization; and support periodic audits of the overall financials of the organization;
- Responsible for all statutory reporting, including that government filings, administrative fees, taxes and audits are submitted in a timely manner; handle tax clearance and other compliances with government offices;
- Deal with the reconciliation of staff advances; monitor the timely reimbursement of balances on working advances, and make necessary entries;
- Resolve accounting discrepancies/irregularities, and ensure all invoices submitted are legitimate and valid;
- Arrange transfer of funds to the branch offices per agreed financial guidelines;
- Prepare cheque payment vouchers and general journal vouchers;
- prepare monthly payroll and entries;
- Verify monthly cost allocations; monitor the cash liquidity position of the organization and determine the monthly cash requirement for the projects;
- Perform cash count during petty cash replenishment held by the Cashier and conduct surprise count once a month at various times;
- Facilitate the transfer of grant funds to partner and beneficiary organizations; funds for workshops/trainings, and ascertain that they are received and liquidated in a timely fashion;
- Perform other duties as required.
Location/Place of work: Addis Ababa, Head Office of Ethiopian Woman Lawyers Association located at Kirkos Sub-city, around African Union (AU)
Number required: one
The position holder should:
- Have at least a University Degree in Finance, Accounting or another related field.
- Have 3-5 years of relevant work experience in bookkeeping and accounting, preferably in a similar position in an NGO; familiarity with grant reporting preferred;
- Have excellent MS Office application skills including MS-Word, MS-Excel, etc.
- Be familiar with computerized accounting systems (Uses Peachtree); and also knowledge of IPSAS is preferred.
- Strong organizational skills and meticulous attention to detail.
- Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
- Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
- High level of integrity and honesty.
- Proficiency in English and Amharic languages is desired