Purpose of the job

Ensuring the reliability and availability of all company owned Fleet by having long-term focus on quality and cost effective maintenance procedures.

In place effective Fleet management process to meet safety requirement of the company and local regulations.

Safety, Food safety & Sustainability

• Develop safety related maintenance tasks and translate into maintenance plans for execution.
• Collect legal related maintenance tasks and translates into maintenance plans for execution
• Executes Safety diagnostics based in safety reports and inspections.
• Ensure the implementation of LSR
• Ensure fleet operators are aware of the SHE policy.
• Ensure vehicles are well maintained and fit for safe operation at all times

Maintaining the Fleet

• Create/update fleet policy and procedures, to include vehicle assignment, personal use, replacement policy, accident-reporting process, and other procedures.
• Determine which fleet processes should be outsourced, define supplier criteria, and act as primary contact with all suppliers. Track supplier performance.
• Create departmental and fleet expense and capital budgets and submit for approval to management. Track performance versus forecast on a monthly basis.
• Develop and maintain data management system to organize fleet in different categories based on usage and type.
• Develop and Maintain detail maintenance and cost record history of each Fleet category
•  Determine key performance indicators for maintenance management and fleet compliance to internal and external standards.
• Analyze TCO and determine what vehicles to purchase and support management during vehicle selection and purchase decision
• Manage the licensing process of new vehicles and ensure all company owned Fleet meet local regulations
• Manage relation we have with the insurance company and ensure all claim are settled on time
• Manage the overall Corrective and preventive maintenance process and relation we have with service provider
• Ensure that all repairs and maintenance activities done in accordance with the established standards to achieve maximum reliability with minimum downtime.
• Ensure that HBSC vehicles are reliable, safe to operate, and mechanically sound
• Identify mechanical issues before they become larger problems, and create maintenance schedules that optimize vehicle productivity and minimize unnecessary repairs or tune-ups.
• Design support system, which will work all over the country. This include having right supplier over the country and having 24/7 Crain service.
• Determine annual tire requirement and manage the distribution, usage and replacement process
• Determine monthly fuel usage of company fleet and manage the monthly fuel consumption of each vehicle
• Ensure fleet availability to meet all requests by scheduling and surveying current maintenance trends.
• Develop and implement operational standards to maintain vehicles by advocating best practices in industry.
• Manage the GPS installation of each Fleet and insure its functionality
• Design and implement a Vehicle Replacement plan having estimated the technical condition and lifespan of the fleet and ensure proper write off and disposal of replaced fleet.

Handling the Financials

• Determine cost saving projects, manage the implementation and measure the result
• Review expense reports, identify unnecessary expenditures, and conduct cost   analyses.
• Verify supplier invoice and ensure that the supplier get paid on time
• Prepare and Report accrual on monthly bases
• Monitor expense claim with insurance company and ensure its settlement
• Ensure proper management of Tire, implement TMS and Re-treading
• Drive cost-improvement initiatives.

TPM & Continuous Improvement

• Performs loss & cost maintenance deployments and establishes PDCA-process.
• Assesses current Fleet condition and develops restoration plan to eliminate sporadic loss.
• Support improvement of basic standards for safety, process, and quality and ensure compliance.
• Implement systematic breakdown analysis and reduction system
• Monitor impact of PM activities and supports countermeasures to improve
• Ensure continuing relevance and effectiveness of fleet management processes, systems and controls.
• Start improvement on Fleet to eliminate abnormalities and develop basic skills in maintenance via training.
• Streamline and monitor fuel purchase system with assistance of Fuel Cards for all vehicles and drivers
• Ensure the implementation of best practices, agreed corrective actions and improvement actions
• Ensure implementation of strategies outlined in matters of costs management  that enhance performance of the company

Assets Management

• Analyses Fleet breakdowns to anticipate the need of replacements
• Generate solutions to minimize maintenance costs of the fleet, ensuring high availability levels
•  Actively contribute to the improvement of the Fleet management process across Heineken

Data & Management Reporting

• Key-user on Fleet management system & GPS tracking system
• Reports Fleet  KPI's
• Alerts on indicators out of control and highlights issues for management attention (e.g. structural delays with certain Maintenance, Total damage, etc.)
• Report year-to-date and forecasted cost for maintenance, personnel, assets and fuel
• Provide clear explanations of key drivers of the cost of Fleet Department (e.g. Fuel, Tire, R&M, deprecation, down time etc.)
• Suggest improved indicators to measure the transportation performance
• Ensure that all reports and information related to fleet management are produced on a timely basis, analyze information and ensure quality and accuracy of report prior to distribution

Stakeholder Management

• Working closely with other departments to improve internal efficacy (E.g. with Procurement and finance; to speed up payment for service provider,  with sales and General service department to improve fleet utilization and corrective action on the reviewed performance)
• Provide technical advice, guidance and assessment in all aspects of fleet management, procurement and maintenance to different functions and users.

• Manage all supplier and work on their development
•  Communicate maintenance service providers performance
• Monitor/report performance standards against service level agreement targets.
• Recommend performance improvement measures.
• Held periodical operational meetings.
• Ensure proper contract administration

People management

• Support on driver Recruitment and develop,
•  Development and implement appropriate driver training programs and refresher courses in order to enhance skills.
•  Work on Fleet team development

Department: Supply chain

Reporting to position : OpCo Transport Manager

Work contacts  (includes, but not limited to)

Internal

• All Department

External

•  Service provider
• Supplier
• Government office

Education

• Preferable Profile
• BSC in Mechanical engineering/automotive engineering or related fields
• Computer skills: Excel, Word, knowing how to manipulate an ERP system
• Computer skills: good command of MS Office.
• Good knowledge of Ethiopian legislation in transport and insurance
• Good knowledge of Tracking system

Experience

• 5 years of relevant experience in fleet management from which 3 years in managerial position.
• Special conditions:
• Available, in case of emergencies, 24 hours, 7 days per week.
• Available to frequent travelling (when needed) to the different part of the country and abroad

Leadership/ Behavioral Competencies

• Put Safety First
• Act as an Entrepreneur
• Collaborate Through Trust
• Focus on Support over Control
• Keep it Simple
• Learn, to improve

Languages

• Very good command of English and Amharic