Fleet Manager

at HEINEKEN Breweries S.C.
Location Addis Ababa, Ethiopia
Date Posted July 22, 2021
Category Engineering
Job Type Full-time
Currency ETB


Purpose of the job

Ensuring the reliability and availability of all company owned Fleet by having long-term focus on quality and cost effective maintenance procedures.

In place effective Fleet management process to meet safety requirement of the company and local regulations.

Safety, Food safety & Sustainability

  • Develop safety related maintenance tasks and translate into maintenance plans for execution.
  • Collect legal related maintenance tasks and translates into maintenance plans for execution
  • Executes Safety diagnostics based in safety reports and inspections.
  • Ensure the implementation of LSR
  • Ensure fleet operators are aware of the SHE policy.
  • Ensure vehicles are well maintained and fit for safe operation at all times

Maintaining the Fleet

  • Create/update fleet policy and procedures, to include vehicle assignment, personal use, replacement policy, accident-reporting process, and other procedures.
  • Determine which fleet processes should be outsourced, define supplier criteria, and act as primary contact with all suppliers. Track supplier performance.
  • Create departmental and fleet expense and capital budgets and submit for approval to management. Track performance versus forecast on a monthly basis.
  • Develop and maintain data management system to organize fleet in different categories based on usage and type.
  • Develop and Maintain detail maintenance and cost record history of each Fleet category
  •  Determine key performance indicators for maintenance management and fleet compliance to internal and external standards.
  • Analyze TCO and determine what vehicles to purchase and support management during vehicle selection and purchase decision
  • Manage the licensing process of new vehicles and ensure all company owned Fleet meet local regulations
  • Manage relation we have with the insurance company and ensure all claim are settled on time
  • Manage the overall Corrective and preventive maintenance process and relation we have with service provider
  • Ensure that all repairs and maintenance activities done in accordance with the established standards to achieve maximum reliability with minimum downtime.
  • Ensure that HBSC vehicles are reliable, safe to operate, and mechanically sound
  • Identify mechanical issues before they become larger problems, and create maintenance schedules that optimize vehicle productivity and minimize unnecessary repairs or tune-ups.
  • Design support system, which will work all over the country. This include having right supplier over the country and having 24/7 Crain service.
  • Determine annual tire requirement and manage the distribution, usage and replacement process
  • Determine monthly fuel usage of company fleet and manage the monthly fuel consumption of each vehicle
  • Ensure fleet availability to meet all requests by scheduling and surveying current maintenance trends.
  • Develop and implement operational standards to maintain vehicles by advocating best practices in industry.
  • Manage the GPS installation of each Fleet and insure its functionality
  • Design and implement a Vehicle Replacement plan having estimated the technical condition and lifespan of the fleet and ensure proper write off and disposal of replaced fleet.

Handling the Financials

  • Determine cost saving projects, manage the implementation and measure the result
  • Review expense reports, identify unnecessary expenditures, and conduct cost   analyses.
  • Verify supplier invoice and ensure that the supplier get paid on time
  • Prepare and Report accrual on monthly bases
  • Monitor expense claim with insurance company and ensure its settlement
  • Ensure proper management of Tire, implement TMS and Re-treading
  • Drive cost-improvement initiatives.

TPM & Continuous Improvement

  • Performs loss & cost maintenance deployments and establishes PDCA-process.
  • Assesses current Fleet condition and develops restoration plan to eliminate sporadic loss.
  • Support improvement of basic standards for safety, process, and quality and ensure compliance.
  • Implement systematic breakdown analysis and reduction system
  • Monitor impact of PM activities and supports countermeasures to improve
  • Ensure continuing relevance and effectiveness of fleet management processes, systems and controls.
  • Start improvement on Fleet to eliminate abnormalities and develop basic skills in maintenance via training.
  • Streamline and monitor fuel purchase system with assistance of Fuel Cards for all vehicles and drivers
  • Ensure the implementation of best practices, agreed corrective actions and improvement actions
  • Ensure implementation of strategies outlined in matters of costs management  that enhance performance of the company

Assets Management

  • Analyses Fleet breakdowns to anticipate the need of replacements
  • Generate solutions to minimize maintenance costs of the fleet, ensuring high availability levels
  •  Actively contribute to the improvement of the Fleet management process across Heineken

Data & Management Reporting

  • Key-user on Fleet management system & GPS tracking system
  • Reports Fleet  KPI's
  • Alerts on indicators out of control and highlights issues for management attention (e.g. structural delays with certain Maintenance, Total damage, etc.)
  • Report year-to-date and forecasted cost for maintenance, personnel, assets and fuel
  • Provide clear explanations of key drivers of the cost of Fleet Department (e.g. Fuel, Tire, R&M, deprecation, down time etc.)
  • Suggest improved indicators to measure the transportation performance
  • Ensure that all reports and information related to fleet management are produced on a timely basis, analyze information and ensure quality and accuracy of report prior to distribution

Stakeholder Management

  • Working closely with other departments to improve internal efficacy (E.g. with Procurement and finance; to speed up payment for service provider,  with sales and General service department to improve fleet utilization and corrective action on the reviewed performance)
  • Provide technical advice, guidance and assessment in all aspects of fleet management, procurement and maintenance to different functions and users.
  • Manage all supplier and work on their development
  •  Communicate maintenance service providers performance
  • Monitor/report performance standards against service level agreement targets.
  • Recommend performance improvement measures.
  • Held periodical operational meetings.
  • Ensure proper contract administration

People management

  • Support on driver Recruitment and develop,
  •  Development and implement appropriate driver training programs and refresher courses in order to enhance skills.
  •  Work on Fleet team development

Department: Supply chain

Reporting to position : OpCo Transport Manager

Work contacts  (includes, but not limited to)


  • All Department


  •  Service provider
  • Supplier
  • Government office

Job Requirements


  • Preferable Profile
  • BSC in Mechanical engineering/automotive engineering or related fields
  • Computer skills: Excel, Word, knowing how to manipulate an ERP system
  • Computer skills: good command of MS Office.
  • Good knowledge of Ethiopian legislation in transport and insurance
  • Good knowledge of Tracking system


  • 5 years of relevant experience in fleet management from which 3 years in managerial position.
  • Special conditions:
  • Available, in case of emergencies, 24 hours, 7 days per week.
  • Available to frequent travelling (when needed) to the different part of the country and abroad

Leadership/ Behavioral Competencies

  • Put Safety First
  • Act as an Entrepreneur
  • Collaborate Through Trust
  • Focus on Support over Control
  • Keep it Simple
  • Learn, to improve


  • Very good command of English and Amharic

Applying Instructions

Interested and qualified applicants can send their CV to hk@ethiojobs.net
WARNING: Do not to pay any money to get a job. Please report fraudulent jobs to info@newjobsethiopia.com