The National Election Board of Ethiopia (NEBE), re-established by proclamation No. 1133/2011, is the constitutionally mandated body to conduct elections, organize referendum and regulate political parties in Ethiopia. NEBE is undergoing institutional reform to enhance its credibility and capacity and conduct free, impartial and credible elections. Through the support of the United Nations Development Program (UNDP), NEBE has contracted ABH Partners to provide human resource recruitment and management services.

Accordingly, ABH partners would like to invite applicants who meet the below requirements to apply for the position of General Service Manager.

Required number: One

Reports to: Chief Executive of HQ office of NEBE

Duty station: NEBE Head Quarter, Addis Ababa

Duration: 12 months with a possibility of extension

Salary:  Competitive

Expected Start Date: Immediately after concluding the contract

Purpose of the Role

The General Service Manager is a leadership level position reporting to Chief Operations Officer. S/he is responsible to oversee the overall General Service provision and ensure that the day to day office operation is running smoothly.

Major Responsibilities

·         Based on the public/government property management policies and procedures, conduct assessment on property administration and market price estimation which will help to develop same guideline for the board, implement once approved;

·         Oversees the development, inspection, and enforcement of the standards by which materials are accounted for, maintained and repaired.

·         Assess and propose appropriate strategies to replace damaged fixed assets;

·         Responsible for all office administration services such as office and premises cleaning, staff seat arrangement, canteen & staff refreshment service, event management, office maintenance, waste disposal & management and parking lots management

·         Ensure cleanliness and serviceability of facilities, plants, grounds, and/or equipment as assigned.

·         Coordinate maintenance, installation, and repair of physical plant and equipment as required.

·         Manage custom clearance and ensure imported items are received as quickly as possible;

·         Confirm goods and services are purchased and received as per the specification and bill of quantity;

·         Ensure damaged items during handover are replaced;

·         Assess and recommend the best disposing mechanism to effectively dispose assets;

·         Periodically visit warehouses/stores and  ensure that enough items are available and replace shortages observed, and monitor the proper utilization of organization assets;

·         Responsible for  overall fleet management;

·         Responsible for the overall security management of the office, including ensuring that staff are aware of the procedures on security access control application system;

·         Ensure all firefighting and fire extinguishers are functioning and periodically check expiry date including other safety equipment;

·         Ensure that mechanical, electrical and sanitary services are properly provided;

·         Manage all service contracts and take action on a timely manner;

·         Perform other tasks assigned by supervisor;