Grant and Compliance Monitoring specialist

at Common Vision for Development Association
Location Addis Ababa, Ethiopia
Date Posted January 22, 2020
Category Accounting
Business Administration
Finance
Job Type Full-time
Currency ETB

Description

DISTINCT FUTURE OF CVDA

Common Vision for Development Association (CVDA) is an indigenous, non-governmental,  non-for-profit, humanitarian aid association. It was established on October 28, 2005 by a group of dedicated persons from diverse social, economic, professional and religious backgrounds.

CVDA has been re-registered and licensed by the Ethiopian Ministry of Justice, Charities and Societies Agency, on November 30, 2009 as an Ethiopian Residents charity in accordance with the Charities and Societies proclamation No. 621/2009 with registration No. 0588. It has permission to work at the national level however so far operates marginal parts of Benshangule Gumuz Region, SNNPR (Hawassa, Yirgalem, Dilla, Yergachefe, Aletawondo, Wondo Genet, Chuko, Bule, Goreche and Gumer ),  Oromia Region,West Showa Zone(Muger), Borena Zone (Hageremaireyam, Yabello & Moyale), Guji Zone( Adola, Shakiso & Borena Negele), West Arsi Zone (Shashemene, Arsi Negele, Adaba, Nensebo, Kokosa, Shala, Siraro, and Kore woredas) Afar Region;  Zone 5; Delifage, Dewe, Telalek, Hadele Ele and Sumu Robi  Zone 3 ; Gewane and Gelalo  and City Government of Addis Ababa

It is member of Consortium of Reproductive Health Association (CORHA), Union of Ethiopian Women Charitable Association (UEWCA), Ethiopian Extractive Industries Transparency Initiative/EEITI/, Ethiopia Civil Society Coalition for Scaling up Nutrition/ECSC-SUN/ and Afar Region Health Partner Forum.

The following are CVDA’s vision, mission, goals, principles and values:

Vision

CVDA’s vision is to see where poverty is alleviated sustainably with favorable living environment in Ethiopia.

Mission

CVDA’s mission is to work with & for the poor community with priority attention for children and women towards alleviating socio-economic problem, food insecurity, reducing unemployment, enhancing productivity, promoting health care, quality education & environment conservation at  various level for sustainable development.

Goal

To contribute to the endeavors of poverty alleviation through its integrated community based development program in different regions of the country.

Principles and values

  • Integrity: Upholding the principles of honesty, responsibility, setting good example and maintaining the highest ethical standard possible,
  • Courage of conviction: This is a basis of our pledge to fight against poverty and hunger. Therefore, CVDA’s shall always take side with the poorest and disadvantaged groups and help them bring about positive changes in their life.
  • Accountability: This espouses CVDA’s ongoing commitment to account for its actions and to respond periodically to questions concerning its activities or answerability to those who will be affected by our decisions or actions.
  • Transparency: This requires CVDA to take decisions and implement them in a manner that follows rules and regulations. Moreover, we shall provide our key stakeholders with reliable, relevant and timely information on matters that concern them.
  • Impartiality and equity: This implies providing equal opportunity to all.

Principles

  • Believe in the view that results can be achieved if the process is sound and suitable.
  • Be frank, transparent, and trust-worthy and build and develop team spirit within the organization and with partners.

PROGRAMS AND ACTIVITIES

  1.  Reproductive and Primary Health Program
  2. Water supply, sanitation and hygiene (WASH) Program
  3. Food Security, Livelihood Diversification and Natural Resource Conservation Program
  4. Education Program
  5. Emergency and Relief Program

Key ACCOMPLISHMENTS

CVDA has successfully implemented different food security, environmental conservation, income generating and HIV/AIDS project in collaboration with different stakeholders.  On environment conservation activity;  highly degraded land rehabilitated through soil and water conservation measure, area enclosure, vetiver grass and indigenous tree plantation, gabion established, stone and soil bund established, conservation agriculture  introduced, biogas   technology introduced and established, fuel wood saving stove established at HH level, spring water developed, washing stand,   shower established.

Food security and Income of target group improved through beekeeping, poultry farm, fruit tree plantation/ apple, mango and orange plantation/, vegetable garden, false banana plantation, vetiver grass bank. Other group established group and individual business such as hair dressing, tea room, sugar and edible oil distribution, dairy farm, stone production, shower room   and etc. On HIV prevention, care and support program target group and large community awareness raised on HIV prevention and living with HIV,  counseling service, economic strengthen and improving balance diet intake, engaging in income generating activities, access for clinical service through referral linkage.

Food security and Income of target group improved through beekeeping, poultry farm, fruit tree plantation/ apple, mango and orange plantation/, vegetable garden, false banana plantation, vetiver grass bank. Other group established group and individual business such as hair dressing, tea room, sugar and edible oil distribution, dairy farm, stone production, shower room   and etc. On HIV prevention, care and support program target group and large community awareness raised on HIV prevention and living with HIV,  counseling service, economic strengthen and improving balance diet intake, engaging in income generating activities, access for clinical service through referral linkage.

Over all over 42 projects were implemented in different region and woredas since its establishment. In 2018/19 it has involved about 1514 volunteers and it has 55 full time staffs.

Description of the Vacancy

Common Vision for Development Association (CVDA) is a prime partner with USAID to implement the USAID HIV Epidemic Control for HIV Care and Treatment Services activities. The purpose of HIV epidemic control grants are to strengthen local HIV epidemic control to achieve 90 percent of individuals living with HIV know their status, 90 percent of persons living with HIV to initiate antiretroviral therapy and 90 percent of antiretroviral therapy clients achieve viral load suppression by 2020.

Duration of employment:

  • Form date of employment up to September 30, 2020 with high possibility of  extension based on performance and availability of fund.

POSITION SUMMARY

The Grants and Compliance Monitoring Specialist is responsible for ensuring prime contract compliance and for managing CVDA agreement with USAID. Overall, the role of the position holder is to ensure all USAID requirements/conditions, as per the USAID agreement signed with CVDA, are maintained including all cost principles, cost share requirements, VAT requirements, reporting requirements, audit requirements, documentation of the activities. Detail essential functions are discussed below.

Planning and Reporting:

  • Facilitate and review budget request and release.
  • Develop and review budgets for the mainstream, to donor specific standards and CVDA generic templates and guidelines / Donor regulations.
  • Coordinate regular Joint Invoice Review Meeting with project staffs and consolidate project activity status in each project area and inform for right decision making.
  • Following Joint Invoice reviews, prepare monthly budget variances and burn rates/ Activity Status Report and regular budget performance updates to inform decision making and support the preparation of the donor budget realignments and re-direction.
  • Produce financial and physical report as per USAID requirement and submit for CVDA executive director monthly, quarterly and annual bases 3, 5 and 7 days before the deadline respectively.

Asset and Financial Management:

  • Maintain and update the project asset register, plus tracking of the assets within staff’s respective custody.
  • Prepare monthly the project financial reports and communicate the expenditure trends / burn rates to Executive Director in accordance to donor requirements and CVDA financial policies.
  • Prepare for financial audits and closeouts; and Implement Audit findings and Recommendations.
  • Leverage CVDA Finance and program to develop internal control structures that ensure compliance to USAID and CVDA policies and procedures.
  • Prepare and submit of VAT return requests, tax reporting and relevant documents of taxation.
  • Ensure establishment of USAID project file in both hard and electronic version.

Staff monitoring & Capacity Building  

  • Develop project site specific   monitoring plan based on the type of intervention.
  • Conduct staff capacity assessment, develop staff development plan, implement and monitor the effectiveness of the capacity building plans using evidence-based indicators.
  • Closely work with CVDA management team and facilitate the implementation of staff development plan.

Audit and Compliance Requirement:

  • Ensure internal, external, audit and compliance requirement of USAID as CVDA  fulfilled.
  • Ensure local regulation and CVDA compliance requirement is cascaded to staff and implemented in accordance.

Others:

  • Implement other activities tasked by the Immediate Supervisor and leadership of CVDA .

REPORTS TO:

  • Executive Director

MINIMUM HOURS OF WORK:

  • 40 hours per week

Job Requirements

Qualification & relevant work experience required 

  • BA/MBA  in Financial Management, Accounting, Business Administration or related field and 10/6 years experience respectively
  • Experience with USAID projects is strongly preferred.

Special Skills Required

  • Demonstrated experience leading grants under contract.
  • Negotiation, communication and interpersonal skills.
  • Proficient in the Microsoft suite of office products.
  • Fluency in written and spoken English.
  • In-depth knowledge of grant and contract management.
  • Understanding of systems audit and articulating clear practical recommendations.
  • Understanding of Monitoring and Evaluation.
  • Good personal organizational skills.
  • Ability to work within a multicultural setting.
  • Willing to travel extensively within and outside the region.

 

Applying Instructions

Application procedure: through email: cvdahr@gmail.com CC CVDAFAO@gmail.com. Write on subject of the email; position & duty station and also attach summary sheet attached below :

Application form.docx

Registration place: submit summary of your profile as per format below, copy of application letter, C.V stating 3 work related reference & minimum salary expectation and other confidential: Head office;   Bekele Eshte Tower, which is along Torhailoch Total road 5th floor, Room No.504  For further information contact 0113691051

You can deliver in had or submit through email.

WARNING: Do not to pay any money to get a job. Please report fraudulent jobs to info@newjobsethiopia.com