Plan International is an independent non-profit organization that advances children’s well-being and equality for girls. Working in building powerful partnerships for children for over 75 years and present in 70 countries, Plan International strives for a just world, tackling the root causes of the challenges facing girls and all vulnerable children while working together with children, young people, our supporters and partners. Plan International Ethiopia is looking for Grant Finance and Compliance officer – PASEWAY project for Country Office who will be reporting to the Grant Finance and Compliance Coordinator. In dot matrix to the PASEWAY Project Manager.

Dimensions of the Role

Supporting the grant Finance and compliance coordinator to ensure that project resources are utilized for the intended purposes and to ensure that financial information of the sub grant  are accurate and reflecting the reality of transactions incurred at all times.

Accountabilities:

• Ensures that all financial transactions of the Urban PA and country office comply with donor and BMZ financial policies and procedures for the PASEWAY project.
• Review expense reports submitted by partners for advance liquidation and checking for legitimacy, accuracy, proper cost classification, and coding according to master Budget data/disbursed/.
• Responsible for processing of invoice entering in Donor reporting temple. On a monthly basis.
• Verifies that vendors' invoices are supported by objective evidence (proper VAT Invoices, Purchase Order, Quotes, delivery documents etc.) and complies with BMZ and donor rules before advance liquidation.
• Reviews PA and CO training payments paid by both parties according to BMZ’s per diem payment policy and review.
• Organize timesheet submission reminder to those staffs paid as per LOE and ensure that all timesheets are received on time.
• Responsible for scanning all payment invoice and keep in traceable manner for donor submission and Audit verification process.
• Assists in the partner advance liquidation process.
• Collects bank advices for cash receive  of Donor and keep filing  both in soft  and hard copy   for financial report  calculation purpose/weighted average calculation/.
• Responsible for maintenance of a proper filling system of payment vouchers, photocopying and dispatching of payment vouchers to Germany National office.
• Responsible for ensuring that financial documents are ready for Audit processes and make ready for Audit process on time.
• Responsible for transactions review and make necessary adjustment like wrong grant code etc.
• Responsible for cash forecasting request process and work with the project manager.
• Review sub grantee monthly financial reports, provide feedback for appropriate corrective action and process sub grantee requests for payment.
• Identify sub grantee capacity building needs and provide technical assistance where needed.
• Undertake regular sub grantee monitoring visits to review financial records and ensure compliance with the sub grantee agreement requirements and GNO and regulations.
• Develop and maintain a data base of sub grantees for tracking sub grantee expenditure on a monthly basis.
• Monitor and report sub grantee burn rates, implementation challenges or deviations from plans.
• Filing and maintaining proper sub grantee records. Including scanning per the donor requirement.
• Participate in the grant close out process.
• Any other tasks assigned by your supervisor.