Head of Sub-Office

at International Organzation for Migration - IOM
Location Moyale, Oromia, Ethiopia
Date Posted June 25, 2020
Category Business Administration
Business Development
Facility Management
Job Type Full-time
Currency ETB


vacancy No.IOM-SVN/0040/2020
Position TitleHead of Sub Office
Duty StationMoyale, Ethiopia
Type of AppointmentSVN, Six months with possibility of extension
Estimated Start DateAs soon as possible
Posting Period24.06.2020-08.07.2020

About IOM:

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants

General functions:

Under the overall supervision of the Chief of Mission and Representative to AU, UNECA and IGAD, and the direct supervision of the Deputy Chief of Mission, , the Head of Sub-Office will be responsible and accountable for the  management of the Sub- Office and its project activities in the region, providing information to the Chief of Mission and other colleagues concerned in IOM Addis Ababa on potential project activities, and coordinating with host local government and partners in Moyale on IOM activities.

Core Functions / Responsibilities:

  1. Assist in coordinating and monitoring activities of the Sub-Office and the Emergency Migration Response Centre (EMRC) including human, financial resources and physical assets of the organization; coordinate the procurement process at field office level; and ensure the efficient and timely provision of protection and direct assistance to stranded and vulnerable migrants in cooperation with the colleagues concerned in IOM Addis Ababa.
  2. In close coordination with the RMU and relevant Heads of Unit in IOM Addis Ababa, assist in overseeing the administrative functions of the Sub-Office including but not limited to: a) Supervising staff and monitoring implementation of IOM rules and regulations.a) Supervising staff and monitoring implementation of IOM rules and regulations.

    b) Monitoring the financial expenditures of the Sub-Office.

    c) Approving payments and managing funds ensuring compliance with IOM financial and administrative policies and procedures.

    d) Coordinating the procurement and logistic services, including contracts with suppliers of goods and service

  3. Develop and maintain strong relationships with the regional, zonal, and woreda governmental, non-governmental and community actors with the objective of promoting IOM’s mandate, effectively implementation of project activities, and timely resolution of challenges.
  4. Attend relevant meetings/events with Regional and local authorities and other partners in the region, report on those meetings, prepare and submit relevant Notes for File.
  5. Oversee implementation of IOM's programs in Moyale in areas of IOM humanitarian assistance to internally displaced persons and stranded migrants, assistance to vulnerable migrants and capacity building of government officials in close coordination with the relevant Heads of Unit and other colleagues concerned in IOM Addis Ababa.
  6. In coordination with relevant Heads of Unit, support the development of detailed work plans for project implementation in accordance with relevant project documents and donor agreements and ensure adherence to work-plans, deadlines and budgets
  7. Analyze migration-related trends and issues, assess the potential for program development and provide information to IOM colleagues concerned in Addis Ababa for the development of new projects and their implementation.
  8. Provide timely reporting on issues of importance to the Chief of Mission and Heads of Unit in IOM Addis Ababa, ensure the provision of comprehensive monthly reports on the Sub-Office work to IOM Addis Ababa.
  9. Act as the security focal point for the IOM staff in the region and promote implementing relevant IOM and UNDSS requirements in the Sub Office.
  10. Perform such other duties as may be assigned.

Job Requirements

Required Qualifications and Experience


  • Master degree or Bachelor degree in Social Sciences or Development Studies or International Relations or Conflict Resolution or related field, or a combination of training and relevant working experience.


  • Minimum working experience of 7 years for bachelor’s degree and five years for Master degree holders.
  • Having relevant field management or related professional experience in project implementation and/or monitoring of programs with UN agencies and/or international humanitarian organization in close collaboration with governmental or non-government /international organization partners.
  • Relevant experience providing direct humanitarian assistance and services to vulnerable populations..
  • Experience of working in remote locations with difficult access and logistics.
  • Experience of working directly with government counterparts for humanitarian assistance.
  •  Experience in humanitarian needs assessment.
  • Strong knowledge of international standards for humanitarian standards, including service provision and protection standards.
  • Flexibility to perform and deliver in difficult and rapidly changing situations essential
  • Experience with ECHO funded projects an advantage.


  • Fluency in English and Amharic (oral and written).
  • knowledge of other Ethiopian local languages is an advantage


The incumbent is expected to demonstrate the following values and competencies;

  • Values - all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.


Core Competencies – behavioural indicators level 3

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

  •  Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
  • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
  • Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.



Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.


Applying Instructions

Interested candidates are invited to submit their application/ motivation  letter enclosed with only detail CV written in English  via our e-mail address RECADDIS@IOM.INT, by July 8th  , 2020 at the latest, referring the position title and Vacancy number in the subject line of your email; no photocopies of educational/training certificates is required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.

Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply!

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