Job Overview:

Under the supervision of the HR/Admin Manager, the HR/Admin Assistant- Insurance provides human resources support which is related to insurance, visa, and permit issues, as well as intern’s payroll and processing for specific field offices while providing full-cycle HR support. He/she will also act as the focal point for international staff and track their leave and permits regularly. He/she will also handle and update internal databases and international staff tracking.

Major Responsibilities:

• Oversee and monitor all eligible employees that are covered by IRC’s medical and group term life insurance are updated on a weekly basis. Tracking should be updated and shared to field offices every month.
• Prepare Insurance premiums for the newly insured employees every month
• Prepare Insurance payments, collection & submit of receipts to the Insurance Company and distribute reimbursement to the staff.
• Process visas, work and residence permit for International staff and maintain updated tracking database for the status of work and residence permits.
• Prepare termination letters for international staff. Write exit/termination, employment, and other administrative letters.
• Prepare Acting allowance for all field offices
• Ensure assigned field office HR/Admin staff prepares pension payment in a timely manner.
• Review back payments, payroll adjustment for open and definite period employees for assigned field office.
• Prepare severance payment for open and definite period employees for assigned field offices.
• Follow up of employee contract extensions
• Review and assist in drafting personnel letters as required (transfer, Promotion, increment, acceptance of resignation, and others).
• Assist in preparation of vouchers for payment in relation to HR especially insurance, severance, permit and others
• Update national employee’s personnel data in Workday and help other staff in updating employee data
• Provide reception coverage when needed
• Work on special personal projects assigned by Supervisor.

Work Experience:

• 1-year experience for degree holders, demonstrated ability for Diploma or Internship plus 9 months experience in office administration and human resource.
• NGO experience is a plus

Demonstrated Skills and Competencies:

• Strong organizational skills
• Computer literate especially word and excel
• Good communication and interpersonal skills
• Ability y to work under pressure

Education:

• University Degree/College diploma in Management, Business Administration, Accounting or related

Language Skills:

• Excellent in English and Amharic both speaking & writing.