Title: HR and Administration Officer

Location:  Shire

Reports to: Area Manager

Grade – H2

Start of Contract & Duration: 6 months with possibility of extension

Posting date: July 9, 2021

INTRODUCTION

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009.  With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia including WASH and shelter provision, child and youth protection, gender-based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

OVERALL PURPOSE OF THE JOB

Under the supervision of the Support Service Manager the HR/Admin Officer based in Shire provides general Human Resource support for the Admin & HR department. He/she will be responsible for Talent Acquisition and management, Staff Relations and Administration support, and Performance Management support. The position holder is also expected to have consistent communication with DRC staffs, partners and other clients of the organization.

RESPONSIBILITIES

Office Administration

§   Ensure timely payment of office rent and utilities and ensure these are appropriate, safe and functional (i.e. generator, security system, health and safety. communication & internets, photocopies etc.)

§   Work with relevant support function to ensure timely maintenance of equipment and office supplies.

§   Responsible for setting appointments, arranging meetings, maintaining calendars, copying files, entering data into computer systems.

§   Act as a focal point for travel and accommodation and transportation of programme staff, ensuring documentation and maintaining accurate records of related expenses.

Personnel Administration

§   Maintain a thorough Knowledge of DRC HR policies and ensure employee adherence.

§   Ensure personnel files are complete and accurate assuring adherence to highest level of confidentiality

§   Maintain updated Job description database

§   Oversee leave management, maintain leave tracking ensuring complete documentation for program staff

Management of HR processes:

§   Assist in the recruitment process ensuring compliance to hiring procedures as outlined in the HR manual.

§   Facilitate recruitment processes by posting job adverts, collect applications from applicants, administering tests; verifying prior employment by contacting references; scheduling appointments; maintaining records and information.

§   Maintain tracking system of the recruitment process and compile monthly report on recruitments

§   Facilitate the timely orientation of new staff and organize inductions with relevant departments within DRC

§   Provide professional advice to project managers on a range of HR issues ensuring compliance to hiring procedures as outlined in the HR & Administration manual.

§   Ensure the performance management system is implemented on time.

§   Assist in development of annual staff development plan

§   Timely enrolment of staff in to insurance benefits package. Assuring staff list is current at all times

Other

Any other tasks as assigned by the line manager

All DRC roles require the post-holder to master DRC’s core competencies:

·       Striving for excellence: You focus on reaching results while ensuring an efficient process.

·       Collaborating: You involve relevant parties and encourage feedback.

·       Taking the lead: You take ownership and initiative while aiming for innovation.

·       Communicating: You listen and speak effectively and honestly.

·       Demonstrating integrity: You act in line with our vision and values.

·        BA in Human Resource Management or other relevant fields.

·        3 years’ experience in human resource management

·        High integrity, pro-active, stable, robust character and a good team-player

·        Excellent communication skills

·        Excellent analytical and negotiation skills

·        Experience in working in NGOs

·        Proven commitment to accountability practices.

·        Knowledge of computers: word processing, database management packages.